Administrator - Medicine And Psychological Medicine

OverviewWe are seeking a proactive, organised part-time Administrator to join the Departments of Medicine and Psychological Medicine.

The role is the first point of contact for research students and supports both academic and clinical environments, including the Research Committee and Peer Review Committee.

The position involves working closely with supervisors and primary researchers to assist staff with administrative and clinical responsibilities, while recognising the sensitivities of operating within a critical health environment.You will provide a wide range of administrative support, including managing meetings, diaries, documents, and confidential records.

This role also manages the Eye Chart Store, handling orders and fulfilment, and coordinating stock supplies.

This is a dynamic opportunity to contribute to healthcare and research through meaningful work.Your skills and experience

• You are a motivated and self-directed professional with proven experience as a high-performing Administrator, dedicated to supporting students and staff.
• Exceptional organisational skills with the ability to prioritise and manage a varied workload.

You will help foster collaboration and drive operational excellence within a high-stakes research and healthcare context.Previous experience in a busy and / or complex administrative environmentAbility to build strong relationships and provide outstanding customer serviceAdaptable and solutions-focused, committed to continuous improvementAbility to work independently and as part of a teamCommitment to positive outcomes for students, staff, and visitorsDedication to working in a culturally safe and respectful manner with understanding of Te Ao Maori, Te Tiriti o Waitangi, and Pasifika valuesAbout our teamDivisional Services and Administration is a team of highly skilled professionals delivering outstanding student and staff experiences through high-quality, operational management and administrative support services.

We value whakawhanaukataka (community) and are proud to be the largest workforce in the university, spanning the motu.DetailsThis is a permanent, part-time role (22.5 hours) based in Otepoti, Dunedin.The appointment range for this role at Level 4 is $63,508 to $68,185; Top of Range $73,640 (pro-rata).

We are also seeking candidates for Kaiwhakahaere Tari positions with a separate salary range : Level 5, $69,931 to $74,609; Top of Range $80,285.You must have the right to live and work in New Zealand to apply.

The University of Otago values diverse and inclusive thinking, people, and behaviours.

For more information regarding the role, please contact Damian Mallon via the contact details below.ApplicationTo submit your application (including CV and cover letter) please click the apply button.

Applications quoting reference number 2501270 will close on Wednesday, 1 October 2025.

Applications may be considered as they are received.

The University reserves the right to close this vacancy at any time.Note : As a part-time position, the salary range for this role will be the pro-rata equivalent of the annual full-time salary range listed.EEO Statement : The University of Otago is a workplace that values diverse thinking, people, and behaviours.

Contributions of staff from diverse backgrounds are valued and respected.Contact : For more information regarding the role, please contact Damian Mallon.

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