Roving Private Secretary (Executive Support)

Description

Work in the heart of the government

Fast paced and varied work

Full time position | Based on site at Parliament | Likely appointment range $

Indicative start date December

• early January

Enjoy the variety of temping but not the uncertainty?

Join our team as a Rover!

The opportunity

We are seeking an experienced and flexible administrator to join our team as a rover, covering planned and unplanned absences, and providing support and training across Ministerial Offices as part of the 54th Parliament.

In this high impact full time role, you will sub in and provide administration support to the high performing teams supporting Ministers within our coalition government.

You will often be the 'face of the office' greeting visitors as they arrive, you could be helping to respond to a range of queries via email and over the phone, and in general will provide critical support in keeping things running smoothly.

While the tasks will vary office by office, you could expect to draft and respond to Official Information Act Requests, support with written and oral Parliamentary questions, and support with Ministerial Correspondence.

You might also manage the Minister's diary, plan and book travel, and play a role in keeping the Minister informed of news from their Electorate office.

From time to time you will also provide cover for the Senior Private Secretary, leading the wider office in the delivery of unrivalled service.

Roving suits those who thrive on variety, can build new relationships with ease, and pick up new concepts at pace.

You could be covering in an office from as little as few days through to a few weeks.

It is interesting and rewarding work, offering a unique insight into the inner workings of government in a fascinating and fast-paced environment.

This is a full time, events-based position based on the parliamentary term.

The likely appointment range for this role is $81,441 – $90,490 per annum, with starting salaries reflecting relevant skills and experience, as well as internal parity.

What skills or experience would I need to be successful?

Demonstrated experience in an EA / PA or team administration role

Proficiency in Microsoft programmes, you will bring your speedy typing skills, flair for multi-tasking and an eye for detail

Well-developed communication and interpersonal skills, enabling you to quickly build effective working relationships within the Minister's teams, with your peers and with key internal and external stakeholders

A good sense of humour with the ability to have a laugh and work both closely with your team and autonomously as needed

An ability to work and problem solve at pace, with maturity and a high level of resilience

A good knowledge of the machinery of government, OIAs, and Written or Oral Parliamentary questions would be advantageous

About us

Ministerial Resourcing is the team within the Department of Internal Affairs (DIA) responsible for ensuring Ministers' offices are suitably resourced with a range of highly skilled staff, who, in turn, provide a high level of support to the Minister, and ensure the smooth day to day running of their office.

As a Ministerial office staff member, you will be employed by DIA, and supported by our dedicated team of Portfolio Managers.

Our purpose is to serve and connect people, communities and Government to build a safe, prosperous and respected nation.

In other words, it's all about helping to make New Zealand better for New Zealanders.

Interested?

Apply today!

Please note applicants must be Permanent Residents or NZ Citizens and are required to obtain and maintain a national security clearance at a Top Secret or above.

Prior to applying please assess your eligibility status using the Protective Security Requirements tool found here : Getting and maintaining a national security clearance | Protective Security Requirements

Applications close Friday 21 November

For more information, please contact

To review the full job description, please click here.

We are an equal opportunity employer that values diversity and inclusion.

We recognise a diverse workforce contributes to better business outcomes.

We are committed to creating a workplace where all employees have equal access.

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