Office Administrator

Position Overview :

The Office Administrator will play a vital role in ensuring the smooth operation of daily activities within the office. This position requires a detail-oriented individual with strong organisational and communication skills. The ideal candidate will be proficient in using software for managing correspondence, record keeping, and service job logging. Additionally, the role involves data entry, invoice creation, supply and materials management, and handling accounts payable and receivable.

Key Responsibilities :

• ManageDaily Operations : Oversee and coordinate day-to-day office activities to ensure efficient operations.
• Correspondence and Record Keeping : Maintain accurate records and manage correspondence through software.
• Logging Service Jobs :   Utilise software to log and track service jobs efficiently.
• Data Entry : Perform accurate data entry tasks to maintain up-to-date records.
• Creating Invoices : Generate and manage invoices for clients and services rendered.
• Purchasing Supplies and Materials : Manage the procurement of office supplies and materials to ensure availability and cost-effectiveness.
• Accounts Payable and Receivable : Handle financial transactions, manage accounts payable and receivable, and ensure timely payments.
• Microsoft Office Tools : Utilise Microsoft Office tools for various administrative tasks, including document creation, data analysis, and communication.
• Proficient in using office management software and Microsoft Office tools (Word, Excel, Outlook, etc.).
• Strong organisational and multitasking skills with keen attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.