Team Administrator Jobs in New Zealand

Join Te Whatu Ora at a key time of change where you will meaningfully contribute to our kaupapa of creating a more equitable, accessible, cohesive and people-centred health system. This is mahi that will improve the health and wellbeing of everyone in Aotearoa, and we've got an opportunity for you to be part of it.

Te whiwhinga mahi | The Opportunity

Our Strategy & Investment team plays a vital role in shaping our Te Whatu Ora strategies for Data and Digital. We work closely with our partners to create and maintain our strategy and roadmaps, ensuring that our priorities are met, and the vision comes to life.

Our focus is on providing leadership, managing services, and overseeing architecture to align with our strategic goals. Additionally, we're excited to lead Strategic Partnership Management. This involves fostering partnerships with industry providers, managing relationships with national partners like Microsoft, AWS, and Spark, and handling Data and Digital Contract Management alongside Procurement. Our team develops and maintains frameworks, agreements, and roadmaps to keep everything running smoothly.

Mōu | About you

Are you ready to make a meaningful impact while working in a dynamic and supportive environment? We're on the lookout for a skilled Commercial Administrator to join our team and be a key player in keeping our Commercial Group running smoothly.

As the heart of our team's success, will be the driving force behind our team's success. Your day-to-day tasks will range from providing high level administrative support to ensure our group not only meets deadlines but also maintains the highest quality standards. You'll be the reliable source for daily tasks that uphold our operational efficiency, contributing significantly to our team's goals.

From project coordination to collaborating with Procurement & Supply Chain, you'll play a vital role in identifying upcoming renewals and maintaining the momentum of our Commercial Group. Your talent for organisation will shine as you assist us with activities like proofreading, formatting, and distributing documents. Moreover, you'll be the expert behind the scenes, ensuring our business systems are on point and that our policies and procedures are followed.

Preference will be given to applications of significantly affected Kaimahi through the change process.

Ngā pūkenga me ngā wheako | Skills and experience

We're searching for someone who's not afraid to jump into a variety of tasks and thrives in a dynamic, fast-paced environment. Your ability to anticipate needs, keeping things confidential, and managing everything from scheduling meetings to organising team gatherings will truly make you an invaluable addition to our team!

• Managing financial administration such as processing invoices, reconciling payments etc.
• Providing support to the team with general administration, booking meetings, circulating agendas, managing calendar appointments, prioritising inbox items, anticipating needs, and maintaining confidentiality.
• Coordinating team meetings, gathering supporting documents, monitoring follow-up actions, and taking meeting minutes.
• Making travel and accommodation bookings.
• Managing expenses for some roles and preparing weekly, monthly or quarterly reports as required.
• Proficiency in Office products including MS Excel and MS Word desirable
• Ability to draw on relevant longer-term experience specific to the job and work demands, acquired over time – minimum of 3 years.

Ka kawea e koe | You will bring :

Ko te mahi e tika ana mō te ao hurihuri nei | Work that suits today's ever-changing world

Te Whatu Ora supports flexible and hybrid working for our kaimahi. In roles that don't require an in-person element, we encourage you to ‘work from where you are.' We want our national teams to be made up of diverse people from across the motu, just like our health system.

Tō mātou whakahaere ki te tika, te rerekētanga, me te whai wāhi mai |Our commitment to equity, diversity and inclusion

Our name, Te Whatu Ora, means ‘the weaving of wellness'. Whatu is the combining together of people, resources, organisations, thoughts and actions for the betterment and wellbeing of all. Whatu is also a direct reference to the pupil of the eye, and the vision required of the new entity and system.

At Te Whatu Ora we acknowledge and respect our people's diversity and spiritual needs, ensuring a safe workplace that is a whānau orientated and supportive environment. We are working towards a system that better meets the complex demands of a growing population, addresses the persistent inequalities experienced by Māori and ensures greater access, experience and outcomes for those traditionally not well served by the system – Māori, Pacific and Disabled People.

Tō tūranga i roto i Te Whatu Ora | Your place in Te Whatu Ora

When you join us, you become part of transforming the health system. This is a once in a life-time change, that will touch the lives of everyone in Aotearoa, and future generations. We want to see the real you in your application and welcome the real you on board if you come and work with us. Skills are gained across many areas of our life, not just in formal employment. If you can demonstrate the skills listed in the ad, but the experience was gained through whānau life, community or mahi aroha (volunteering) we encourage you to apply and share your story with us in your cover letter.

We particularly welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

Me pēhea te tuku tono | How to apply

To view the position description and / or apply for the role (by submitting your cover letter and CV), please click “APPLY NOW.” For tracking and reporting purposes, all applications must be submitted through our online career portal. If you have any questions about the role, please feel free to contact Jayme at [email protected]

Preference will be given to applications of significantly affected Kaimahi through the change process.