Administrative Executive [Temp Contract | One North]

Administrative Executive (Temp Contract | One North)

P-Serv is partnering our Client, a leading name in innovation process and we are looking for talents to be a part of the team!

Core Duties

Ensure all mailbox queries are attended to within stipulated timeline

Provide cross-function team coverage

Processing of Claims to Scholars

Processing airfare, conference, immigration Health Surcharge (HIS) and scholar gathering claims for various scholar programs within stipulated timeline

Processing of Payments to Universities

Track and process tuition fees to local and overseas universities

Submission of scholar listing to universities twice yearly during new scholar intake

Monitoring Management

Disburse thesis / defense allowances to scholars

Trigger and track progress report collection and update late submissions across various scholarship programme

Update database with students' progress, exam results and ensure proper documentation for e-filing

Monitor and verify document submissions in the portal

Track thesis submission and remind scholars to request PhD extensions if needed

Verify flight itinerary / invoice for return trips and ensure compliance with funding guidelines

Prepare funding support letters upon requests

Process and verify trip claims and submissions according to guidelines

Recruitment – Scholarship

Screen and verify applicants to ensure eligibility and completeness of applications

Schedule and coordinate interviews with first-round and final-round interview panels

Prepare and distribute interview materials to panel members and candidates

Collect and assess interview feedback, ensuring accurate data entry into the system

Prepare scholarship offer packages and track acceptance, updating relevant databases

Coordinate pre-deed signing documents, including verification of supporting materials

Manage Deed Signing sessions, ensuring all necessary documentation is prepared and filed

Update and maintain scholar records, including onboarding and administrative queries

Job Requirement

Diploma Human Resources, Business or relevant discipline

Tech-savvy with good proficiency in Microsoft Office and technology tools (Note : Excel skills such as vlookup and pivot tables are important)

Experience with SAP or other leading HR Systems preferably

A good team player, possess a cheerful personality and a positive attitude

Meticulous with details, good communication and interpersonal skills

Strong aptitude to learn quickly, pick up new skills and adaptable

Able to multitask and handle high volume of work

Able to maintain confidentiality and sensitivity in the management of work

Mondays to Thursdays 8 : 30am to 6pm, Fridays 8 : 30am to 5 : 30pm

Nearest MRT – One North

We regret to inform, only shortlisted candidates shall be contacted.

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