Executive Business Coordinator
Ballance Agri-NutrientsTauranga, Bay of Plenty, New Zealand2 days ago
Job descriptionAdvanced Diary and Calendar Management - Expertly manages complex, dynamic calendars, prioritizing meetings, travel, and deadlines to maximize the Executive's effectiveness and minimize scheduling conflicts. Co-ordinating Travel - Advanced understanding of travel management and using travel platforms as well as NZ domestic flights. Email triage - distributing or delegate where necessary. Allocate time in diaries for specific tasks following from emails. Follow up, collating and proof reading of Board and other reporting Papers - ensuring Papers are delivered on time, complying to template standards, and a high level of presentation and accuracy. This is a major part of the role ensuring Executive time is freed up. Project Support - Provide project support, following up deadlines and stakeholders as well as collating presentations timeously and editing to a high standard. Event support - with various events continuously around the country you will provide support in collating diaries with other execs and board members, working alongside our events team. Meticulous Attention to Detail - Consistently delivers high-quality work, ensuring accuracy in communications, scheduling, documentation, and project coordination. Collaborative Team Player with Ownership Mindset - Works seamlessly within cross-functional teams, readily takes direction, and proactively takes ownership of tasks and outcomes. Builds trust and rapport, making it easy for others to connect and collaborate. Connector and Relationship Builder - Naturally facilitates connections across the organization, acting as a bridge between the Executive, stakeholders, and teams. Ensures information flows smoothly and relationships are nurtured. Composure Under Pressure and Competing Priorities - Thrives in high-pressure environments, adeptly juggling multiple priorities and deadlines. Maintains professionalism and focus, even when demands are intense or shifting rapidly. You have a track record supporting C-suite or senior executives (minimum 3 years supporting Executive / General Manager level). You have a deep understanding of executive priorities, confidentiality, and the fast-paced demands of transformation leadership. You anticipate needs, see solutions where others see obstacles, and always have a plan. You're able to cut through complexity and guide others toward clarity and action. You don't wait to be asked—you offer help, seek out ways to add value, and take initiative. You're the person who steps up, asks questions, and finds ways to make things easier for your executive and team. Even when things get hectic, you remain composed and optimistic. You're the steady presence others rely on, bringing positivity and calm to stressful situations. You build trust, connect people, and work seamlessly with others. You're approachable, supportive, and always ready to help the team succeed. You make it easy for others to collaborate and communicate. You take responsibility for your work and outcomes. You follow through, ensure high standards, and don't shy away from accountability. You're known for reliability and for delivering on your commitments.
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Ballance Agri-Nutrients is a New Zealand farmer-owned co-operative that helps its customers to farm more productively, profitably and sustainably.
Executive Business Coordinator (12 month fixed term)
- Exciting role involving collaboration across the business
- Join a small supportive team where every day brings variety
- Professional working environment supporting seasoned Executives
ABOUT THE ROLE
Key Responsibilities include :
Key skills you'll need to be successful in this role :
ABOUT YOU
ABOUT US
We love New Zealand, and we care about our growth, our land, and our people. We work together to create a future we can all be proud of every day.
Our values of Imagination, Bravery, Connections and Honesty mean we look out for each other and stand for what we believe in. We take ownership for growing and developing ourselves and supporting and challenging each other so we can all reach our full potential.
Here at Ballance, you have a part to play. You can make your place and are free to make a real difference.
Together, we care about our people and our place, about the future of farming and New Zealand and we'd would love for you to join us - "Growing together, caring for people and the land. All in for the future of farming".
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Coordinator • Tauranga, Bay of Plenty, New Zealand
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