Assistant Manager / Senior Assistant Manager (Operations)

The National University of Singapore – Queenstown

The National University of Singapore is the national research university of Singapore.

Founded in

• as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore.

Job Description

This is a research administrative and operational position within the Asia Centre for Health Security (ACHS).

The incumbent will be part of the team to support the core functions of the centre.

Their duties would include supporting research administration, conducting education and training programs, convening meetings, and secretariat functions.

Duties & Responsibilities

Research and Centre Administration

Support researchers to draft, review, negotiate, and execute research agreements by working closely with researchers, collaborators and internal and external legal offices.

Liaise and support the centre's leads and research staff to meet the centre's objectives.

Provide administrative support and point of contact between faculty and researchers and NUS administrative departments to support the management of research projects.

Administrative support for the running of the centre, including arranging meetings, liaising with third party providers and vendors.

Support financial administration, processing of payment, procurement and budget tracking for centre expenses and donor funding.

Track assets and report deliverables to funders and donors.

Education and Training and the Convening of Meetings and Roundtables

Support Centre Leads in arranging education and training activities of the centre, which may include event planning, liaising with vendors, creation of templates and forms, liaising with participants and logistics arrangements including venue, travel and room bookings.

On-the-ground support for webinars, workshops, courses and training held in person and online.

Collaboration & Partnership

Liaise and work closely with local, regional and international partners and collaborators, providing support for policy roundtables and panel discussions and building a network of experienced experts in health security.

Provide secretariat support for the centre (Faculty Meetings, International Advisory Panel), arranging meetings, preparing slides, taking minutes, disseminating information, and collating reports.

Work closely with other offices in the school (finance, HR, IT and GHO) and university offices (OLA, ODPRT, CPO) to take forward all administrative tasks, including discussion, collaboration and problem-solving on complex situations.

Other duties assigned by the Director or Head, Operations.

Qualifications

Applicants are expected to have at least a Bachelor degree from a recognised institution with at least five years of experience in an administrative position within the academic, research or healthcare sector.

Strong administrative skills and experience in supporting projects such as convening meetings, organising training and workshops, service contracts, financial administration, or equivalent.

Experience organising events, in-person and online is a requirement.

Excellent written and oral communication skills, with the ability to summarise content, prepare slides, reports and content.

A good team player who is self-motivated, well organised and can work well under pressure and tight deadlines.

Effective at problem-solving, able to take initiative to learn on the job and manage various responsibilities.

IT systems savvy and proficient in Microsoft Office applications.

Knowledge of NUS processes and systems is an advantage.

Strong interpersonal and negotiation skills, and ability to interact effectively with all levels of associates, including senior leadership.

More Information

Location : Kent Ridge Campus

Organization : National University of Singapore

Department : Saw Swee Hock School of Public Health

Job requisition ID : #J-