Mata Ahupae | Project Administrator

Job Description

Do you have proven experience in customer service and office administration?

Are you a motivated, client focused individual interested in a fixed-term, part-time role?

Have you got the ability and willingness to learn project-specific technology platforms such as Git, Markdown and Discord?

TeHerenga Waka - Victoria University of Wellington is currently recruiting a Mata ahupae - Project Administrator to join Te Kura Matai Pukaha, Purorohiko - School of Engineering and Computer Science team to work for an externally funded grant "Finding, understanding, and mitigating vulnerabilities in domestic and global software supply chains".

This is a 4-year, fixed-term, part-time contract until 30 September

Key responsibilities :

Support multiple workstreams and initiatives, ensuring alignment with project goals.

Maintain risk registers, IP registers, issue logs, and other monitoring documents.

Assist with the preparation, production, collection and updating of project documentation.

Build positive relationships with a wide range of University staff and external stakeholders to achieve project outcomes.

Provide high quality business administration and support to team including managing meetings and minutes, and maintaining document management, processes, and systems to ensure the smooth running of projects.

You will be a motivated, client focused individual who can has clear communication skills, provide excellent administration support and can manage your own time effectively.

You will be a team player and have a willingness to learn systems to help support the project and the project team.

You will have a keen eye for organisation and be able to assist the project leads in organising internal and external administration tasks.

Key requirements :

Proven experience in customer service and office administration.

Effective and efficient organisational skills and time management.

Excellent relationship building and networking skills.

Excellent written and oral communication skills.

Demonstrated knowledge of and experience in a range of office and project management applications including the Microsoft Office / 365 toolset.

Experience in or willingess to learn new technologies, such as GitHub-based project management tools and markdown text editing.

If this link is not available, click 'apply' to view this on the University career's page.

Close date for vacancy : 21 November

Contact details for vacancy : If you have any questions regarding this role please get in touch with Jens Dietrich (

How to apply : Please ensure you are applying for this role directly on our careers page and not via email.

Candidates must submit supporting documents along with their resume, such as a cover letter.

Applicants who do not have residency or citizenship and require a visa to work at the University must clearly indicate their visa status in their application and understand that if they do not have a current, relevant visa, they will need to secure this independently.

We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa.

Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date.

Applications from recruitment agencies are not accepted.

Te Herenga Waka - Victoria University of Wellington is renowned for its high-quality research and exceptional teaching.

We attract people from around the world.

Our university campus spans Te Whanganui-a-Tara Wellington - the creative, scientific and political centre of Aotearoa New Zealand - and our students thrive on the connections we have made here.

Etahi korero hai awhina i a koe - Why you should join our team

Discover a world where engineering and computer science converge to innovate and inspire at Te Kura Matai Pukaha, Purorohiko - School of Engineering & Computer Science .

With cutting-edge programs in AI, cybersecurity, and renewable energy, you'll be at the forefront of technological advancement.

Our Industry Alliance Programme connects education with real-world applications, offering unparalleled opportunities for growth and impact.

Job Info

Job Identification

Job Category Professional

Posting Date 10 / 30 / 2025, 09 : 45 PM

Apply Before 11 / 21 / 2025, 10 : 55 AM

Job Schedule Part time

Locations Cotton building, Kelburn Parade, Wellington,

• , NZ (On-site)

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