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Long Term Plan Coordinator - 6 month fixed term contract

Long Term Plan Coordinator - 6 month fixed term contract

Selwyn District CouncilRolleston, NZ
30+ days ago
Job description

About the role :

As a member of the Programme and Performance Team, the Long-Term Plan Coordinator will be responsible and accountable for providing administrative support and coordination of activities associated with the delivery of Selwyn District Council's Long Term Plan (LTP), with a primary focus on the effective management of the end-to-end consultation process.

You will also :

  • Co-ordinate and manage the submissions system and process, including systems set-up, training of internal staff as well as triaging and managing of the submission workflow process.
  • Organising the hearings including establishing a schedule, booking times with submitters, production of the hearing booklet as well as set up and organisation of the venue.
  • Co-ordinating and preparing the deliberations booklets and supporting information for the deliberations process
  • Co-ordinating the various meetings and venues required for ELT, Council and staff through out the consultation process
  • Managing all aspects of records management including minute taking.
  • Responsible for communicating arrangements with councillors, the general public and other team members in relation to the Long term Plan.
  • Ensuring all process associated with the consultation process are well documented for future LTP's
  • Overall providing administrative support to help us deliver the LTP

About you :

  • 3+ years in a project coordinator or Senior Administrative role
  • Excellent typing and dictation skills
  • Excellent co-ordination skills
  • Can grasp technology with relative ease and has the ability to coach and teach others
  • Ability to communicate clearly and appropriately for a range of audiences
  • Strong ability to work autonomously
  • Ability to remain calm, work at pace under pressure
  • A problem solver who when needed work through ambiguity to find solutions
  • Loves to use their skills to make work easier for all involved

    • What we can offer :

  • Valuable experience on your CV
  • Great work-life balance with flexibility
  • 3% KiwiSaver Employer Contribution
  • Discounts with local and national businesses
  • Free fruit for all staff

    • About us :

    Selwyn is one of the fastest-growing districts in New Zealand. We have a fantastic quality of life, great communities, and a thriving economy. Our Council works actively with residents to provide the services and facilities that help our communities to thrive and grow.

    Our head office is based in Rolleston (only 25km from Christchurch), which offers an enviable family lifestyle, outstanding local facilities and an easy drive to the ski fields, rivers and hills that make up Canterbury's stunning landscape.

    Our values are important to us and represent the way we work :

  • Be a good human
  • Be brave - Think differently
  • Better together - Make it happen for Selwyn.

    • We honour Te Tiriti o Waitangi and we are committed to working with our Treaty partner to deliver on our obligations under Te Tiriti o Waitangi.

    If you'd like to play a part in making Selwyn the best place to live, work and play, join us today!