Board Secretary

THE OPPORTUNITY

We’re looking for an organised and detail oriented professional to join our Executive team. The role is responsible for providing admin support to our Board of Directors, preparing meeting materials, taking minutes and maintaining Board records. Coordinating Board committee meetings as well as getting involved in some key projects. Someone that has experience working with Boards of Directors, enjoys a challenge and keen to join our QV whānau. If you’re looking to make a difference, look no further and get in touch.

WORKING AT QV

We’re an ambitious property insights business investing in our future. Our goal is to revolutionise how property information is shared and experienced, to enable our customers to make better decisions. 100% New Zealand owned, QV is focused on its customers and they’re at the heart of what we do. As a State-Owned Enterprise, we’re proud to support our local communities .

Our people are vital to our success. That’s why we’re proud to offer flexible working arrangements, enabling people to fit work around their busy life schedule. Offering a competitive remuneration package and professional development, supporting our people to reach their full potential.

WHY CHOOSE QV?

Because we value more than just property…

We Value Wellbeing :   be your best you. Work in a connected workplace alongside leaders who genuinely care about your wellbeing. Enjoy summer hours and a great range of excellent health and wellbeing benefits.

We Value Whānau :  family matters. That’s why we provide extensive sick leave and support for you and your whanau, so you can achieve the right work / home balance.

We Value Learning :  shape your future. The best mentoring and coaching in the industry, ongoing development, and interesting varied career experiences.

We Value You : our people mean the world to us. We champion a kind and inclusive company culture that values you personally and professionally, with competitive remuneration and options to suit you.

Our values of In-sync , Future Fit , and Rock Solid represent both who we are today and who we aspire to be. We are a tight team with a shared purpose, we are driving change to disrupt the game, and we’re seriously good at what we do.

ABOUT YOU What you’re responsible for

• Preparing & uploading Board Papers into Diligent, an electronic Board Pack application
• Maintaining statutory documents and the Company Share & Company Directors Register
• Assist with legislative compliance obligations and ensure internal Governance Process is maintained
• Maintain Shareholder enquiries and correspondence
• Board and Committee meetings and preparation
• Finalise and register updated company policies
• Taking of Board and Committee minutes
• Maintain an action list of the Board matters to be addressed
• Arrange and prepare materials for Annual General Meetings
• Schedule, and coordinate Executive Team meetings
• Prepare and distribute meeting agendas and discussion papers
• Tracking action and agendas for the Executive Team
• Collating and formatting of documentation such as RFP’s, decision papers and company documents
• Assist with travel, catering and event arrangements

Your skills & experience

If you would like to know more about the role, we’d love to hear from you. Apply now or reach out for a friendly chat about your next career move.

Come and join us