Project Management Administrator / Project Controls Administrator

Project Management Administrator / Project Controls Administrator

Project Management Administrator / Project Controls Administrator -

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Description

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting.

The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure.

We are designers, engineers, scientists, project managers, and strategic advisors.

We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.

In addition to providing traditional engineering, design, and construction management services, we have experience with complex design-builds, alliancing, programme management, information technology, asset management, and business consulting.

About The Role

Stantec is seeking a Project Management Administrator / Project Controls Administrator to work in our New Zealand Buildings team, based in either our Christchurch or Auckland Office.

This role will ensure our projects are well managed through the project life cycle by supporting Project Managers to plan, program, coordinate and manage specific projects whilst taking on certain task management elements of individual projects as they arise.

You will also support senior staff with aspects of managing our overall project portfolio.

If you are looking to grow your project management experience — or not — work in a vibrant and inclusive team where culture and work life balance are a priority this could be the next progression in your career.

Day-to-Day Tasks

Administration

Support Campaign and Proposal staff with proposal material

Support development of Project Execution Plan and Health and Safety Plans

Implement established project control processes and procedures for project execution, including, but not limited to, project creation, management of scope, budgets, timeframes, profitability, and risk

Prepare and establish baseline schedule (or programmes) in conjunction with members of the project team

Help monitor scope / scope creep, cost and schedule alignment throughout the Project Phase

Resource monitoring, in terms of consistent personnel / personnel changes

Monitor by measuring against schedule baseline and help control budget through accurate forecasting

Monitor for variances and trends

Assist Project Managers and project teams with monthly schedule / programme updates, financial forecasting, invoicing and progress reports to both internal and external clients

Be accountable for own quality of workmanship by providing accurate reports, document control and monitoring within the timelines set out for the project

Qualifications

Extensive knowledge of Microsoft Office suite; knowledge of other project management software such as Project, Primavera, Oracle, SAP beneficial, but not mandatory

Capacity to learn quickly, of Stantec PM / Financial tools and processes

Strong self-organisational and process skills, comfortable with multiple tasks, and outcome-focused

Strong interpersonal skills able to communicate with a wide range of people, elicit cooperation and apply diplomacy in tense situations

Sound administrative skills including attention to detail, written and oral communication

Conscientious and willing to take initiative and ownership of areas of responsibility to meet project requirements; able to work on several projects, balancing priorities or tasks consistently

What We Offer

A friendly inclusive work environment

Flexible working arrangements including purchasing up to 4 weeks additional leave and provision for school term contracts, job sharing and part-time employment

Learning and talent development programmes including global programmes, online learning, and on-the-job learning

Mentoring for your own development

Professional memberships

Health insurance – Income Continuance Insurance (ICI) – Life Insurance

Service recognition awards

Employee assistance programme

Location & Details

Primary Location : New Zealand — Auckland, AucklandOther Locations : New Zealand — Canterbury, ChristchurchJob Level : Individual ContributorTravel : NoSchedule : Full-timeJob Posting : Oct 20,

Equal Employment Opportunity

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibits discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression.

We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment.

Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment.

EEO including Disability / Protected Veterans.

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