Directorate Coordinator - Medicine, Women'S And Children'S Health

Health New Zealand - Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the role

Reporting to the General Manager - Medicine and Women's and Children's Health, this high-paced but rewarding role sees you providing top-level administrative support to the Directorate that oversees most medical speciality functions for Health New Zealand - Te Whatu Ora - Southern.

As part of the Directorates Leadership team, you will coordinate, support and interact with the staff of all services in the directorate, as well as many external organisations, internal stakeholders across our regional and National business functions, as well as from time to time, patients and their Whanau.

This rewarding position is largely an autonomous role that demands diligence and efficiency.

Your daily routine could involve any of the following activities :

• Facilitating communication channels
• Organising meeting agendas and taking minutes
• Email management
• Overseeing schedules and complex diary management
• Managing patient feedback and complaints, media and official information request inquiries.
• Coordinating the directorates adverse events processes, arranging family meetings and liaising directly with patients and whaanau
• Maintenance of financial and human resource systems and reporting
• Coordinating information for various reports
• Collation of monthly reporting
• Overseeing general office administrative duties e.g. contract management, processing expense claim and invoicing etc

View position description.

About the Team / Service / Location

For more information on living and working in Dunedin, click here.

About you

To hit the ground running, you will have a background in senior-level administration, and demonstrate skills to anticipate, prioritise and deliver in a complex environment. You will have the ability to take direction when required and the confidence to build successful working relationships across a large organisation.

To be successful in this role, you will also need to demonstrate the following :

• Excellent interpersonal skills and a highly professional demeanour, with the confidence to build successful working relationships across a large organisation
• Keen eye for detail and initiative to allow you to complete complex tasks with minimal supervision
• Strong computer skills, including an unrivalled proficiency in Microsoft 365
• Exceptional communicator who can offer trusted support, with the ability to provide solutions on your feet
• Confidence and the ability to collate and draft written letters, reports and responses

Working at Health New Zealand

Health New Zealand - Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Maori, Pacific, disabled, and rainbow communities.

How to apply

To apply please click 'apply now'. All applications must be submitted through our online careers portal. If you have any questions about the role, please contact Deborah McDonald

We will be reviewing applications and shortlisting for this role after the Christmas break in January

We only accept online applications. Please apply via our website.