Association Assistant

Association Assistant

September 12, 2025 by Tyrone Harris

We represent a premier membership organisation within the professional services sector, with a network of over 500 members across New Zealand.

Our client offers frequent educational training and networking events, in person nationwide and online, to equip members with the tools and support needed to excel in their specialised fields.

Due to growth, our client is seeking an Association Assistant / Administration Support.

Working closely with the Executive Director and Senior Leaders, this role is pivotal in managing events from start to finish and providing essential administrative support.

You'll also play a key role in providing support as required for the association's flaghsip annual 3-day conference.

Responsibilities

Coordinate end-to-end corporate events, ensuring flawless execution.

Handle event logistics including invites, registration, speakers, venue coordination, and post-event follow-up.

Record and stream presentations live, editing and uploading recordings to the website.

Maintain accurate membership records and manage the membership database.

Process invoices, manage expenses, and complete general administrative tasks.

Process new member applications and manage membership queries.

Keep the association website content current and relevant.

Provide operational support for the 3-day annual conference.

Draft and compile board papers for monthly meetings.

Manage diaries and coordinate meetings for senior leadership.

Provide support to the Board and Executive Director with other key tasks as needed.

What We're Looking For

Proven experience in corporate event management.

Proficiency in Zoom and Teams, especially in webinar hosting and registration management.

Excellent organisational and multitasking skills.

Self-motivated, can-do approach with the ability to work independently with minimal supervision.

Strong interpersonal and communication skills, ability to engage with senior stakeholders.

Working Schedule

Part-time, 20 hours per week, primarily remote.

Two days per month on-site in Auckland, based on-site at our member's premises.

Quarterly travel to Wellington and / or Christchurch as per business requirements.

Availability to work until 7pm in Auckland CBD on the second Wednesday of each month.

Flexibility during non-event weeks.

This role is ideal for someone with a background in client services, administrative, hospitality or customer care, who thrives in a high-touch, member-centric environment.

This would be a perfect role for parents looking to return to the workforce.

Due to the unique nature and business needs of this mandate, we will only consider Auckland based candidates.

Contact

Tyrone Harris

Role Highlights

Event Management - coordinate events, logistics & annual 3-day conference

Administrative Support - manage membership, invoices, board papers, diaries

Flexible Part-Time - 20 hours / week, remote with Auckland on-site days

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Passionate about helping people find roles they're excited about and probably one of the tallest recruiters you'll meet.

Get in touch with Tyrone if you're looking to make your next career move.

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