Office Administration & Operations Assistant

Position Title : Office Administration & Operations AssistantDepartment : Finance, Compliance and Office AdminReport to : Director, Finance & AdminThis position is full-time.ORGANIZATION OVERVIEWSpecial Olympics International (SOI), headquartered in Washington, DC, is a global non-governmental organization founded on the belief that persons with intellectual disabilities learn, enjoy, and benefit from participation in year-round individual and team sports training and competition.

Today, more than 6 million children and adults with intellectual disabilities participate in over 100,000 games and competitions in over 190 countries.

The Asia Pacific Region consists of 35 countries from Japan, Afghanistan, South Asia, Southeast Asia, Australia, New Zealand and the Pacific Islands.POSITION SUMMARYThe role of Office Administration & Operations reports to the Director of Finance & Administration.

The individual will be part of the Finance & Administration team and will support all areas covered by the function.

We are looking for an experienced and versatile individual keen to grow in the role, to be part of a growing organization in the non-profit sector, who is hands on, both an independent and team worker, and capable of operating across a broad spectrum of responsibilities.To be successful in the role, the individual must be organized, thorough, able to work to deadline and have good communication skills (both written and verbal).

You should enjoy working in a fast-paced and fluid environment with people from a variety of different backgrounds.

We are looking for an individual who likes a challenge and is able to work across multiple projects at once with a genuine flair for enterprise within a social / community context.PRIMARY RESPONSIBILITIESThe responsibilities of the Administration & Operations Assistant include, but are not limited to : Office Administration : Liaise with suppliers and vendors in relation to all matters of the officeManage assets of the organization and co-ordinate support from SOI global departments in areas such as IT, to ensure needs of the office staff are addressedAdminister day-to-day upkeep and operational needs of the office e.g., office suppliesOperations : Support the planning and co-ordination of events e.g. training and meetings, organized by the office.

This will include vendor arrangements covering travel, accommodations and logistic matters, and may include liaising with invitees to events from other countries on travel planningSupport compliance effort of the office including Personal Data ProtectionOrganize office activities, group meetings and support Board meetingsSupport people related operations covering leave management and employment related matters as assignedSupport operational needs of fundraising activitiesOther duties as assignedQUALIFICATIONSExperience in office administration and vendor managementAbility to work under pressure and meet deadlinesGood computer and word processing skills, with good working knowledge of MS Office tools such as Word, Excel, and Power PointSpreadsheet skills to support tracking of expenditures, event planning and budgeting etcCapable of high levels of consistency, accuracy, confidentiality, and excellent attention to detailStrong inter-personal skills and ability to work effectively with individuals from a range of cultures and professional backgroundsAbility to exercise judgment to identify solutions and strategies for novel situations, ability to anticipate departmental needs, and initiative to tackle problemsEffective written and verbal communication skills, and fluent in written and verbal EnglishInterest in and / or experience with sports, health, fitness, and people with intellectual disabilitiesSpecial Olympics provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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