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Site Logistics Administrator

HudsonChristchurch, Canterbury, NZ

30+ days ago

Job description

Excellent opportunity to be involved in a large-scale project Full time role : Monday to Friday. 40 hours minimum, more available if interested High possibility of extension / relocation across multiple sites after initial contract period

Location : Christchurch

Anticipated start date : As soon as possible

Contract duration : Initital contract through to the end of 2025, with potential for extension across multiple sites

Working arrangement : 100% on site based role

Anticipated hours : minimum of 40 hours per week - Monday to Friday. More hours available for those interested.

Hourly rate : $28 per hour + 8% holiday pay

We’re seeking a proactive and reliable Site Logistics Administrator to support operations for a large-scale project. This is a hands-on role suited to someone who thrives in fast-paced environments, enjoys variety, and excels at juggling logistics, administration, and compliance. Based on-site in a container office, the role requires a “do-everything” mindset and strong numerical skills to keep up with high-volume.

Key Responsibilities

General Site Administration

Oversee daily sign-in / out processes and maintain the site diary (weather, hours, visitors, incidents)
Track shared tools and consumables, ensure site cleanliness and order
Collect and file all site documentation including delivery dockets, POs, and notes
Verify documentation for all workers (inductions, licenses, tickets)
Maintain control over plans and latest revisions
Track SWMS / JSEAs for compliance

Documentation & Systems

Manage employee folders on NZ Drive : onboarding, archive, verified licenses

Maintain registers for first aid kits, fire extinguishers, calibrations, electrical & lifting equipment, SDS

Support onboarding into client platforms like HammerTech

Prepare weekly reporting data on progress and attendance

Scheduling & Coordination

Assist with shift scheduling, attendance tracking, and timesheet verification

Coordinate site inductions, meetings, access passes, and visitor management

Arrange hire items (machinery, containers, etc.) and place minor orders (PPE, office supplies)

Monitor expenses, incident logs, and safety observations

Compliance & Audit Support

Help prepare documentation for internal / external audits

Track employee contracts, probation timelines, and review periods

Schedule vehicle / machinery servicing and keep updated equipment registers

What We’re Looking For

Full clean drivers' license and reliable car

Strong administrative and numerical skills, with attention to detail

Ability to work independently on-site for extended hours (8-10 hour days)

Excellent communication and organisation across shifting priorities

Previous site or construction administration experience is a bonus

Flexibility to travel and commit to multi-site rotations around NZ also a bonus.

For someone willing to travel long-term across NZ as the project moves between regions (Palmerston North, Christchurch, and beyond) there are ongoing opportunities.

Diversity, Equity & Inclusion at Hudson

Hudson is committed to helping you find a workplace where you feel respected, supported, and free to thrive. We welcome applications from all backgrounds, identities, and lived experiences—because when different voices come together, amazing things happen.

Casual Loading

Please note for all Australian based contract and temporary roles only, the pay rate is inclusive of mandatory 25% casual loading. This excludes permanent and fixed term roles.

Consultant

Reference number :

Profession : Administration & Office SupportAdministrative Assistants

Administration & Office SupportCustomer Service

Administration & Office SupportData Entry & Word Processing

Administration & Office SupportOffice Management

Company : Hudson

Date posted : 14th Jul, 2025

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Administrator • Christchurch, Canterbury, NZ