Personal assistant

Personal assistant Wanted

Excellent opportunity to join a successful and well-established Auckland based construction company and become a part of a great team.

We are looking for 1- full-time (at least 30 hours guaranteed to maximum 40 hours per week, workdays roster from Monday to Sunday) personal assistant to grow with our team. This is an exciting opportunity for the right people and will allow access into a reputable and experienced company.

As a personal assistant, you will be responsible for coordinating appointments and meetings, managing confidential information, providing secretarial support, handling correspondence, managing inquiries, and transcribing dictations, to facilitate the smooth workflow and support the needs of the director.

The duties include :

• Coordinate appointments and meetings with clients and stakeholders, serving as a point of contact for matters relating to the company's operations.
• Collate information, conduct research and produce high-quality reports, briefing notes, memoranda, correspondence, and other regular documents
• Ensure the confidentiality of files and documents related to personal errands, client projects, contracts, supplier agreements, etc.
• Provide secretarial support for the company's management and trade workers as needed, including attending meetings, taking accurate meeting minutes, and effectively managing appointment schedules alongside arranging for travel logistics
• Handle incoming and outgoing correspondence, review, prepare and format emails and letters, and maintain physical and digital records for manager and trade workers
• Answer and filter incoming calls and visitors, take massages and manage queries.
• Transcribe dictations of letters and other documents from the company's management and trade workers, ensuring accuracy and prompt execution.
• May offer supervision and support to other secretarial and clerical staff as necessary, ensuring smooth workflow in assisting the manager and trade workers

To be successful you will need to :

Benefits we offer :

If you are a proactive person, and a great team player, please send your CV through this platform.

If you are a temporary visa holder, include your visa status for our consideration. Only shortlisted candidates will be contracted .