Management Assistant Officer, Clinician Scientist Development Unit

Job Title : Management Assistant Officer

Organization : National University of Singapore – Queenstown

Department : Yong Loo Lin School of Medicine, Dean-Med-Academic Affairs – Clinician-Scientist Development Unit

Overview

The Clinician Scientist Development Unit (CSDU) champions NUS Medicine's mission to develop careers for budding clinician‑scientists. This role provides executive‑level coordination support to unit leadership and operational support to three Clinician‑Scientist Managers, ensuring smooth execution of client meetings, grant processes, events, and finance / administrative workflows. The candidate should be proactive, meticulous, and adept at coordinating diverse stakeholders.

Responsibilities

• Leadership coordination support : manage calendars and meeting logistics for unit leadership, including room bookings, materials, and follow‑ups; provide ad‑hoc administrative coordination to keep priorities on track.
• Programme and client operations : coordinate meetings and logistics, support mentorship activities, help organise CSDU GEM meetings and preparatory panels, assist with grant‑related checks, documentation and reporting, maintain organised records and trackers.
• Finance and procurement administration : process procurement requests, invoices, and claims for CSDU programmes and events; liaise with central finance / claims teams to ensure timely, compliant submissions and reconciliations.
• Events and stakeholder coordination : coordinate end‑to‑end logistics for unit events (e.g., awardee lunches, grant review meetings, workshops, annual training activities), prepare publicity, manage registrations, collate responses, and handle event communications.
• Communications, website and enquiries : manage the CSDU enquiries inbox and route / respond professionally, update the website on a needed basis with accurate information.
• General administration and records : maintain accurate filing and document management across programmes, finance and events; track timelines and follow‑ups; surface risks and propose early solutions.

Qualifications

Location

Kent Ridge Campus, National University of Singapore

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