Project Coordinator - Consent Planning Team

Overview

Te Whiwhinga mahi- The Opportunity - We're looking for a Project Coordinator to assist our Consent Planning team in the Property Planning and Place Group, Infrastructure and Place Division.

This permanent role offers the chance to contribute to AT's strategic goals and make a meaningful difference in how Auckland moves.

We initiate and manage large and small scale transport infrastructure projects to provide effective, efficient, and sustainable transport options to meet Auckland's needs today and into the future.

Our Consent Planning team plays an integral part in our vision, and provides consenting to deliver successful projects on time, on brief and within budget.

We have a passionate team of planners who are committed to delivering value for Auckland by working on priority projects that make a tangible difference to our city.

This role will provide support and coordination to the Consent Planning team.

We are looking for a Project Coordinator to be our go-to on a day-to-day basis.

As the Project Coordinator, you\'ll be instrumental in ensuring the team has the tools for success by coordinating schedules, managing email and correspondence, collaborating with partners and stakeholders, and being the go-to person for the Consent Planning team and also assist the senior management team within the Group where required.

Responsibilities

Monitoring, screening and prioritising of meetings and invites to fit workload, reviews and deadlines

Coordination of meetings including preparation of minutes as appropriate

Raising purchase orders, paying invoices, researching background of historical invoices to determine relevant budget owner

Support and coordination of reports and approval chain (ensuring compliance with organisational requirements)

Managing reviews of delegated reports for the Consent Planning Manager and General Manager Property, Planning & Place to make decisions, filing delegated decisions and document management

Ensure manager(s) are fully informed on priority issues

Co-ordination of events, activities and projects within the team as required.

Work with the other admins, Pas and Project Coordinators to ensure efficient workload balance of duties

Act as a reliable resource for administrative queries and ensure smooth execution of tasks that enable the team to focus on strategic priorities

Qualifications

Minimum 5-6 years' experience in project / coordination / professional services administration environment or programme management office environment

Tertiary diploma qualification in Office Business Administration or similar relevant discipline preferred

Desirable will be experience in using databases and Information management systems e.g. SAP, Sharepoint

About AT

At Auckland Transport, people are at the heart of everything we do.

We\'re proud to foster a workplace where inclusion isn\'t just encouraged—it\'s embedded in our culture.

We celebrate diversity in all its forms and are committed to creating an environment where everyone feels safe, respected, valued, and supported.

Our values guide how we work and connect : Manaakitanga - we care deeply for our communities; Tiakitanga - we prioritise safety in every journey; Whanaungatanga - we build strong relationships; and Auahatanga - we strive to be better, bolder, together.

In addition, we also offer :

Investment in your professional development

25% discount on public transport across Auckland

Paid parental and partner leave

Study assistance and wellbeing benefits

Professional memberships

Access to AT Connect groups like Mana ka Maori, Women@AT, and more

Come help shape the future of transport in Auckland.

Apply today with your CV and cover letter.

We tiaki all those who use transport in Tamaki Makaurau.

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