Executive Assistant

Overview

We're looking for a highly organised and proactive Executive Assistant to provide high-level, confidential support to the Chief Operating Officer and Deputy Chief Operating Officer within Immigration New Zealand.

This is a pivotal role where your ability to anticipate needs, manage competing priorities, and build trusted relationships will directly contribute to the success of our branch's leadership team and Immigration New Zealand.

Appointment

: Full Time, Permanent role

Location

: Wellington Based

Salary

: Appointment Range $72,869 - $81,848

Responsibilities

Managing complex calendars, meetings and travel arrangements for two senior executives

Handling sensitive communications and correspondence with discretion

Preparing high-quality communications, reports and briefings

Coordinating internal and external engagements

Acting as a liaison between the Chief Operating Officer stakeholders

Mentoring and guiding other support staff.

Skills and Experience

Proven experience in a senior executive support role

Strong relationship management and communication skills

Sound judgement, adaptability and proactive mindset

Excellent time management, prioritisation and attention to detail

High levels of integrity, discretion and professionalism

An understanding of public sector environments an advantage

Eligibility

: To be eligible for the role you will need to hold either a New Zealand citizenship or a New Zealand Permanent Resident visa.

MBIE\'s goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi; our way of working is guided by our values which shape our behaviours.

Values

Maia– Bold and brave

Pae Kahurangi – Build our Future

Our aspirations are echoed in our Maori identity – Hikina Whakatutuki – which broadly means 'lifting to make successful'.

MBIE recognises the partnership founded under TeTiritio Waitangi between Maori and the Crown and is committed to giving effect to TeTiritio Waitangi.

We will do this through enduring, meaningful and effective partnerships with iwi, Maori, other Maori groups / organisations and the Crown, as this is critical to enable economic and social development, both for Maori and wider Aotearoa New Zealand.

We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Maori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

When you are ready to apply please send a CV and cover letter telling us why you\'re the perfect fit for this role.

All applications must be submitted via our online process.

Applications close on Tuesday 30 September 2025 at 11.59pm.

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