Executive Assistant

Company Description

The University of Auckland is New Zealand's leading University.

With over 6,000 academic and professional staff supporting over 46,000 students, we are one of NZ's largest employers.

We have six academic faculties and 13 service divisions creating a diverse, dynamic, and complex organisational culture that demands excellence.

The University of Auckland creates globally transformative impacts through our distinctive strengths in world-leading research, scholarship, teaching, and collaborative partnerships, inspired by our unique position in Aotearoa New Zealand and the Asia-Pacific.

Job Description

Te Whiwhinga mahi | The opportunity

We're seeking two experienced Executive Assistants who understand how to effectively contribute to actioning administrative tasks, thereby freeing up the leader's time to focus on strategic priorities and core operational activities.

In this dynamic environment, you'll provide high-level support to several leaders.

This means that you'll not only manage the operational activities but also demonstrate what great looks like by helping to manage busy schedules, coordinate key processes and meetings, and ensure that information and decisions flow seamlessly.

You'll bring initiative, discretion, and great communication skills, and you'll enjoy building strong connections with people across all levels of the University.

Nga Haepapa Matua | Key Responsibilities (not limited too)

Timely and effective diary management for leaders you support, including prioritising, rescheduling, and coordinating logistics

Managing the leader's email inbox through filtering, responding, and organising messages to ensure important communication isn't missed.

Coordinating activities, processes, and workflow of the leaders you support

Drafting, formatting, and enhancing documentation, including correspondence, presentations, and reports.

Be available on campus to support meeting and forum arrangements, including room and technology set-up and visitor greetings

The role is a full-time, permanent role (37.5 hours per week).

The remuneration is $ 62,400 – $ 82,400 per annum, dependent on skills and experience.

For more information about this role, please refer to the Position Description.

He korero mou | About you

We're seeking confident and experienced Executive Assistants who excel in a busy and complex environment and take pride in delivering effective support.

To succeed in this role, you'll bring :

Experience (5+ years) supporting leaders as either a Personal Assistant, Executive Assistant or with senior administrative experience.

Exceptional organisational and time management skills, with the ability to anticipate needs, manage multiple priorities, and stay calm under pressure.

Outstanding communication skills – written, verbal, and interpersonal.

High-level proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and a natural ability for learning new systems and tools, including AI.

Proactive, solutions-focused approach, demonstrating sound judgement, discretion, and professionalism in handling sensitive and confidential information.

Nga ahuatanga kei a matou | What we offer

The University of Auckland is New Zealand's leading University and maintains significant computational, laboratory, and analytic facilities.

Auckland is frequently rated as one of the world's most liveable cities.

Up to 6.75% company superannuation scheme

A competitive salary with five weeks' annual leave

In addition, we also offer career development programs, discounted car parking, a generous parental leave allowance, childcare, and other discounts on internal and external services.

For more information, please visit Staff Benefits.

Me pehea te tuku tono | How to apply

Applications must be submitted online by the closing date of 4th December

• to be considered.

We may close this advert early if we have a large number of applications.

Please include your cover letter and CV, highlighting how you can meet the skills and experience detailed above.

Please reach out to Andrew Colgan (Facilities & Services Manager) via

Please note we are happy to answer your questions, but we do not accept applications by email.

We reserve the right to close applications early if a suitable candidate is found.

Additional Information

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment.

For further information on services for Maori, Pacific peoples, women, LGBTQIATakatapu, people with disabilities, parenting support, flexible work and other personal circumstances, please visit .

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