Senior Project Coordinator

Overview

Senior Project Coordinator

Permanent full time role with a Ministry that makes a difference in people's lives.

Located opposite Wellington train station.

Te Tuapapa Kura Kainga - The Ministry of Housing and Urban Development (HUD) leads New Zealand's housing and urban development work programme.

About the role

As Senior Project Coordinator you will support the delivery of priority programmes and projects; and governance, business planning, risk management and assurance activity for the organisation.

Your role will be in HUD's Governance, Planning and Programmes team, which manages enterprise portfolio governance, risk, assurance and planning functions, and provides tailored programme and project management support to HUD's teams.

You will work closely with other team members and provide support across these organisational and project activities.

Responsibilities

Organising and supporting meetings, including managing logistics, preparing agendas, papers and related materials; capturing meeting minutes and actions for internal and external audiences

Providing administrative support to programme and project activity, following best practice methodology

Managing project plans, risks, issues and decision logs

Taking minutes at governance meetings and following up on actions

Coordinating the updating of documentation as per the reporting cycle (budget vs actuals, status reporting, risks and issue logging, etc), ensuring systems, registers, policies and processes are up to date and appropriately filed

Identifying opportunities to improve business processes across the team's functions

Preparing documentation for internal and external audiences

Coordinating information and data for internal and external reporting – including collecting, compiling, and presenting data on programme activities

Being a first point of contact by managing shared email inboxes

Sharing information across teams to support the seamless flow of activities

About you

To thrive in our busy, challenging and changing environment, you will be adaptable, flexible and resilient, and you will bring our values to life as we work together to deliver change for Government.

Ideally Your Skills And Experience Will Include

Understanding of complex work environments, preferably in a public sector or outcome-based business or organisation

Proven experience of programme or project co-ordination of complex, large scale or multiple projects dealing with internal and external stakeholders

Proven ability to write memos, prepare reports and other documentation

Strong administrative skills and experience

Strong attention to detail and robust time management skills with a positive can-do attitude

High level of integrity, confidentiality, and problem-solving skills

Experienced and comfortable with Microsoft Suite of products, including Excel, Visio, Project and Planner

About us

Te Tuapapa Kura Kainga reflects the intention of 'the foundation for a treasured home'.

The name comes from the Maori whakatauki (proverb) 'he kurakainga e hokia, he kuratangata e kore e hokia' - 'a treasured home will endure, not so a treasured person'.

It carries with it a strong connection to our purpose : thriving communities where everyone has a place to call home.

The wellbeing of people within the home and our connection with the land are acknowledged in our commitment to delivering for future generations of New Zealanders.

What we offer

Engaging employee-led people networks that celebrate diversity, provide safe spaces, and encourage thought-leadership

Close to the railway station, modern office space and cloud-based technology

Wellbeing initiatives, tools and courses, and a discounted health insurance scheme

Open minds – we aren't afraid of change and encourage fresh approaches and ideas from people who want to make a difference

We work to make sure the aspirations of whanau, hapu and iwi are enabled

Salaries automatically move up a step on an annual basis

How to apply

Please click on the APPLY button to be directed to the application page, where you can upload your CV and cover letter.

Applications close at 5pm, Friday 10 October 2025; we will review applications as they are received and may progress with suitable applicants prior to the closing date.

If you need support or have access requirements for the recruitment process, please let us know.

For tracking and evaluation purposes, all applications must be submitted via our online process.

You must have the legal right to live and work in New Zealand to be eligible for this position.

For further inquiries please contact

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