Property And Fleet Coordinator

OverviewBecome DOC's Property and Fleet Coordination superstar in the Lower North Island — support regional operations, drive seamless service delivery, and ensure project success in an impactful and rewarding role!

Salary : $68,878.00 – $87,265.00Permanent full time, Palmerston North location preferred – however Napier, Masterton, Kapiti / Kenepuru, or Wellington will be considered.Our vision : Nature is thriving in Aotearoa | Te Oranga o te Ao TuroaThe Department of Conservation Te Papa Atawhai (DOC) serves to protect and restore nature across Aotearoa.

When nature thrives, we all thrive.Ko ta Te Papa Atawhai he tiaki, he whakarauora ano hoki i te taiao puta noa i Aotearoa.

He oranga taiao, he oranga tangata.Mo te turanga | About the roleJoin DOC to make an impact for conservation in a role that keeps our regional property and fleet operations running smoothly and efficiently.As Property and Fleet Coordinator you will support the smooth coordination and delivery of property and fleet management services across DOC's regional portfolio.

This key position will help ensure business operations, project outcomes, and compliance are met, while liaising with both internal and external stakeholders to deliver exceptional service.

You will be part of a team of Property and Fleet coordinators spread across Aotearoa.The position will be focussed on : Coordinate property and fleet activities across the Lower North Island region and other locations as required, in line with national standards, collaborating with site leads and support officers to ensure seamless operationsProvide project support for DOC's property and fleet portfolio, including regional coordination, assisting with project briefs, financials, schedules, and business casesOversee residential tenancy management, including drafting agreements, managing data, and ensuring financial processes and reporting requirements are metSupport the implementation and monitoring of property and fleet systems (including SAP Plant Maintenance, tenancy management, fleet management services and telematics)Administer property and fleet operations regionally, ensuring accurate reporting, documentation, and logistical supportLiaise with internal teams and external suppliers to resolve issues and ensure optimal service delivery across both property and fleet functionsMonitor and report on property and fleet performance, risks, and compliance to support continuous improvementSome travel will be required to visit customers across the Lower North Island region (Napier – Wellington, potentially Chatham Islands).

Nga pukenga me nga wheako | Skills and experienceIf you have some of the following, we are keen to hear from you : Understanding of fleet management services, including GPS tracking, servicing portals, fuel card management, and vehicle lease / disposal processesExpertise in fleet compliance, risk reporting, regional repairs, accident claims management, and CAPEX requestsStrong knowledge of property facilities management, including coordinating schedules and managing contracts across commercial and residential propertiesFamiliarity with residential tenancy obligations, FBT / PAYE / GST processes, and tenancy data managementProficient project coordination skills, including risk management, change requests, budget monitoring, and stakeholder engagementAdvanced skills in administrative systems, supplier setup, and invoice codingProficient in Microsoft Office Suite (Word, Excel, PowerPoint, MS Project)Experience using property and fleet management software, including vehicle onboarding / offboarding, user setup, training, and helpdesk supportSolid understanding of Health & Safety protocols, fleet insurance, NZTA audits, and DOC's compliance standardsStrong attention to detail with the ability to produce accurate reports and maintain up-to-date data for decision-makingFull NZ Drivers LicenseMo te tima | About the teamThis role is part of the National Property and Fleet Team under the Asset Management Unit (AMU).

TAMU brings all of DOC's asset portfolios under one Directorate.

AMU delivers on Organisation Support's strategy to create a safe, compliant, and financially sustainable asset network that enables DOC Outcomes.He aha nga painga mou?

| What's in it for you?

DOC places importance on developing a culture where everyone can participate, thrive, and grow.

We're working towards being an organisation that is diverse, equitable and inclusive by default.

You can learn more about what we offer here.We support flexible work arrangements for our kamahi who are working in a wide variety of roles and locations across Aotearoa.

Flexible options will be considered based on your role and in discussion with your leader.Tonoa inaianei | Apply nowApply online with a CV and cover letter that highlights your relevant skills, experience and motivation for joining Te Papa Atawhai.

Please note, due to the high volume of applications, we are unable to accept direct or emailed applications and provide feedback to those not shortlisted.If you require any accommodations or adjustments during the recruitment process, please let us know.The salary range for this position is $68,878.00 – $87,265.00 with the starting salary of the successful applicant being based on their relevant skills and experience.Eligibility to work in New Zealand is mandatory – this includes holding a valid work visa that covers the whole period of employment.Due to high volumes, we are not engaging with recruitment agencies for this role.Ra whakakapi | Applications close at 11 : 59 pm on Friday, 26 September 2025Depending on the volume of applications received, we may close this advertisement early, so please submit your application as soon as possible.Me he patai ano, whakapa mai | For further enquiries, please contact Jay Eden, j

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