3PL Administrator

Company Description

Mondiale VGL is a globally recognised transport and logistics provider with roots in Oceania and operations in 19 markets.

For over 40 years, we’ve connected people, places and possibilities – moving freight and building careers across New Zealand, Australia, Asia, Europe and the USA.

We offer fully integrated, end-to-end logistics services, including sea and air freight, import and export, wharf transport, customs clearance, and warehousing.

Our scale and reach help businesses operate more efficiently across borders and supply chains – and our team of 1,500+ people brings diverse perspectives and shared ambition.

We’re proud of our heritage and the platform it provides for people and businesses to grow. Be part of a company that gets things moving – and build a career that moves with it.

Job Description

Based at our Auckland location, the 3PL Administrator plays a pivotal role in managing all administrative functions that support our clients’ warehousing operations.

This position is part of a team responsible for ensuring the smooth coordination of receivals, stock movements, order entry and tracking, dispatch administration, and pallet transfers. You’ll also manage the arrangement and booking of transportation using both Mondiale VGL’s fleet and third‑party logistics providers, ensuring timely and efficient delivery based on customer requirements.

As a key link between clients, warehouse operations, and transport teams, this role requires strong leadership, attention to detail, and a focus on delivering excellence in customer service and accuracy across all warehousing administration processes.

Key Responsibilities

• Support the 3PL Administration team to deliver operational excellence and meet service expectations.
• Oversee the end-to-end administration of client warehousing activities, including receivals, dispatches, stock movements, and order tracking.
• Communicate effectively with clients, suppliers, and internal teams to manage warehouse and transportation requirements.
• Ensure warehouse orders are processed seamlessly, accurately, and in a timely manner.
• Coordinate transport and delivery services while maintaining cost efficiency and service quality.
• Manage billing and invoicing processes linked to warehousing and transport operations.
• Monitor performance and proactively identify opportunities for process improvement.
• Maintain and update client Standard Operating Procedures (SOPs).
• Provide reports, data analysis, and insights to support operational and customer service excellence.
• Ensure compliance with all health, safety, and company policies, fostering a safe and efficient work environment.

Qualifications

Additional Information

Why Mondiale VGL?

Apply now and be part of the team at Mondiale VGL.

We believe our people are our greatest strength – and the diversity of our team is central to how we grow and succeed. We’re committed to building an inclusive culture where everyone feels respected, supported, and able to thrive. With operations spanning the globe, we know we’re better together when our team reflects the diversity of the communities and customers we work with every day.

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