Workplace And Administration Support Officer

OverviewWorkplace and Administration Support OfficerSalary : $65,278 – $75,585 commensurate with skills and experience.Location : Napier, with occasional travel to Gisborne.

Travel bookings and administration support for NZTA staff.Organisation : NZ Transport Agency (Waka Kotahi) – Te Ama – Commercial and Corporate, Support Services.ResponsibilitiesBe the go-to person for workplace and administration support across NZTA offices.Maintain high standards of core building and office facilities; complete workplace requests and provide first-level site support including digital and technical support.Support site health and safety, including inductions and orientations; support office security procedures and processes.Manage day-to-day fleet management and provide professional visitor management services.Provide professional administrative services, including meeting and event support, document preparation, and invoice processing.Coordinate domestic and international travel bookings, ensuring policy compliance, in collaboration with our travel management provider and NZTA travel team.Provide support to the Gisborne office with occasional travel.Qualifications and ExperienceExperience in facilities support, administration, and travel coordination.Strong customer service and communication skills; ability to prioritise and thrive in a fast-paced environment.A clean NZ driver licence and confidence driving a range of passenger vehicles.Strong Microsoft Office and digital skills with problem-solving ability; willingness to learn new systems.Ability to work well in a team and take accountability for self-development.Knowledge of Te Ao Maori and willingness to promote tikanga and Te Reo Maori; understanding of Te Tiriti o Waitangi as it applies in the public service.About UsYou'll be part of Te Ama – Commercial and Corporate, within the Support Services team, which provides shared services to enable NZTA to operate efficiently and effectively.

We support safe, productive workplaces and travel solutions across the organisation.What You Will GetA competitive salary and benefits package.Five weeks annual leave.Income protection and critical illness insurance for permanent employees.A culture that celebrates inclusion, wellbeing, and professional growth.How to ApplyPlease click apply to upload your CV and cover letter detailing your suitability for the role.Ra Katinga | Applications close : 8 October

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To be considered, you must have a legal right to live and work in New Zealand.

Waka Kotahi is an equal opportunity employer (EOE).

We recognise diversity and inclusion and will provide any support or access requirements to assist you through the recruitment process.

Shortlisting may begin as applications are received, and advertising may be withdrawn at any time.

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