Legal Operations Executive

National University of Singapore – QueenstownThe National University of Singapore is the national research university of Singapore.

Founded in

• as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in SingaporeAbout the RoleWe are seeking a dedicated Legal Operations Executive to join the Office of Legal Affairs (OLA).

The role is designed to support legal operations by managing data, reporting, and streamlining processes.

The Executive will engage in data management and visualizations, coordinating with the Office of Data & Intelligence (ODI), and ensure the meticulous management of database records.

Additionally, the role encompasses contributions to knowledge management initiatives, including creation of content, facilitate legal training, and departmental communications to elevate the visibility and impact of OLA's services throughout the University.Job DescriptionLegal OperationsSupporting Office of Legal Affairs' (OLA) Associate Director in data management and the production of charts and data visualisation / analysesCoordinating with Office of Data & Intelligence (ODI) for additional supportManaging routine reporting and driving regular updating and closure of MatterSphere recordsManaging a proposed escalation framework for completion timelinesProject management of efforts to devise and build departmental tools and processes to increase operational efficiency and automate where possibleKnowledge Management and CommunicationsCreating and producing content, including templates, guidance notes, playbooks, checklists, self-help resources, training decks, videos, and other educational materialsSupporting legal counsel on OLA's knowledge management, education / training and community / relationship-building initiativesPlanning and production of regular departmental communications to raise the profile, reach and influence of LegalDevelopment of OLA staff portal to support delivery of legal literacy effortsQualificationsBachelor's degree in Communication, Business Administration, Marketing or a related fieldA minor in the area of Data Science or Analytics; Statistics or Mathematics; Computer Science or information Technology would be highly advantageousStrong project management skills, including managing workflows and timelinesExcellent interpersonal and communication skills to collaborate with cross-departmental teams.Familiarity with AI and automation tools used in legal operations would be an added advantageProficiency in data analysis software (PowerBI, Python, SQL), Microsoft Office, legal tech tools, and web design, animation, and publishing tools (Canva, Adobe Creative Suite, Adobe After Effects, WordPress, Elementor)Organization : Office of Legal AffairsDepartment : Office of Legal Affairs

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