Controlled Documents Coordinator

Contract : Permanent, part-time (0.6 FTE)

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is dedicated to serving all New Zealanders. Through integration and collaboration, we're building a health system underpinned by partnership, equity, sustainability, whānau-centred care, and excellence.

About the Role

The Controlled Documents Coordinator works as a member of the Governance team and is responsible for providing coordination, guidance, education and support to staff developing controlled documents.

The Controlled Documents Coordinator provides a professional and efficient administration support with a focus on document control systems and processes. The salary range for this role is $75,201 to $83,092 pro-rated to 24 hours per week. Some of your duties will include :

• Load completed controlled documents into the Document Management System, ensuring this is also maintained and improvements implemented
• Advise and assist staff with policy development, production and / or review
• Ensure staff are adequately trained on how to access the policy management system
• Participate in quality improvement activities including audit and hospital certification processes

About the Team / Service Location

The Centre of Clinical Excellence supports Health New Zealand - Capital, Coast and Hutt Valley to become a learning, pro-equity organisation where innovation and quality improvement is embedded in the practice of all staff. The centre will contribute to improved health outcomes for all our patients by raising the visibility of quality and safety, strengthening clinical governance and developing innovative practices to transform the District.

The Centre of Clinical Excellence aims to be a dynamic leader in this field, to have a smart and vibrant environment with people who are passionate, inspiring, creative, and challenge all to be extraordinary. Our team are values driven, who share knowledge, communicate openly and honestly, continually learn and are curious and courageous.

About you

You will be a change agent who is passionate about discovering the truth to support improving outcomes for staff and consumers. We are looking for someone who enjoys rising to the challenge of solving problems and working collaboratively with others to find solutions. The ideal candidate would have advanced computer literacy and comfortable working independently. A relevant health qualification is advantageous.

Essential qualifications, skills and experience

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is 'the weaving of wellness'. We're dedicated to ensuring excellent healthcare for the people of Aotearoa / New Zealand.

Our people are at the heart of everything we do. Health New Zealand are committed to being good employers and honouring our equal employment opportunity obligations. We embrace diversity and welcome application from all people, including all gender identities, ages, ethnicities, sexual orientations, and disability. A workforce that is diverse and inclusive means that we are better positioned to understand and service our community. We are pro-equity health organisation, with a particular focus on Māori, Pacific Peoples, and the Disability Community.

How to Apply

To apply please click 'apply now.' All applications must be submitted through our online careers' portal. If you have any questions about the role, please contact

We will review applications as received and may proceed with the recruitment process, before the closing date of this advertisement.

Job details

Job Reference : SS161-25

Location : North Island - Wellington - Hutt Valley and North Island - Wellington - Wellington Central

Job type : Expertise - Non-clinical - Administration - Administration and Non-clinical - Coordinator - Coordinator

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