Overview
Job Summary
We are seeking an organised and reliable Office Administrator to join our family-run farming and orcharding business. This role is central to ensuring the smooth day-to-day running of our office, supporting both the operational and seasonal demands of a busy horticultural and farming environment. You will be involved in a wide range of administrative tasks, from payroll and compliance paperwork to staff coordination and customer communication.
Responsibilities
General Office Administration
- Manages phones, emails, and correspondence.
- Maintain accurate filing systems (digital and paper).
- Handle ordering of supplies and equipment.
Financial & Payroll Support
Process invoices, accounts payable / receivable, and reconciliations.Assist with payroll processing for seasonal and permanent staff.Liaise with accountants and external service providers.Staff and Seasonal Support
Assist with recruitment paperwork, onboarding, and staff records.Maintain rosters and timesheets, especially during peak harvest periods.Keep contractor and employee compliance documents up to date (e.g., visas, health and safety inductions).Organising weekly staff BBQs.Compliance & Record Keeping
Support food safety and audit documentation (e.g., NZGAP, GlobalG.A.P, or other compliance schemes)Maintain accurate spray diary, input purchase, and water-use records.Assist with health and safety reporting and incident logs.Customer & Supplier Liaison
Communication with suppliers, packhouses, and logistics companies.Support export documentation, orders, and dispatch records.Provide general support to the owners in managing relationships with buyers and industry partners.Skills and Experience
Proven experience in Office Administration (preferable in a farming, horticultural or small business background).Strong organisational and multitasking skills with keen attention to detail.Time-management skills with the ability to prioritise under pressure.Proficiency in Microsoft Office Suite and experience in payroll and accounting software.Good numeracy and attention to detail.Strong communication skills, able to deal with seasonal workers, contractors, and customers.Adaptability and willingness to assist in different areas of the business when required.Personal Attributes
Reliable, trustworthy, and proactive.Comfortable working in a busy, family-run environment where flexibility is important.Enjoys variety in tasks – no two days are the same.A practical, “can-do” attitude with problem-solving skills.What we offer
Competitive pay (based on skills and experience)A friendly, supportive family business environment.The opportunity to work closely with orchard and farming operations.Flexible hours may be considered outside of peak harvest periods.How to Apply
Please send your CV and Cover Letter outlining your interest and experience to
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