Personal Assistant To Gm Rail And Rapid Transit Infrastructure And Gm Property, Planning And Place

Overview

We're looking for a Personal Assistant to support both our Group Manager of Rail and Rapid Transit Infrastructure and our Group Manager of Property, Planning and Place, joining their high-performing and collaborative teams.

This permanent role offers the chance to contribute to Auckland Transport's strategic goals and make a meaningful difference in how Auckland moves.

The PA will provide support and coordination to two Group Managers (and their lead team and wider group as appropriate) within the Infrastructure and Place Directorate — the GM for Rail and Rapid Transit Infrastructure and the GM for Property, Planning and Place.

The GMs are looking for a PA who will be their go-to on a day-to-day basis, coordinating schedules, managing email and correspondence, collaborating with partners and stakeholders, and serving as the go-to person for the GMs and their senior leadership team.

Responsibilities

Diary management for the GMs including monitoring, screening and prioritising of meetings and invites to fit workload and deadlines

Coordination of meetings including preparation of agendas and / or minutes as appropriate

Support and coordination of reports and approval chain (ensuring compliance with organisational requirements)

Touch point for GM's (central liaison), managing access to the GMs' time and ensuring requests are triaged appropriately

Managing our Programme Steering Group Portfolio meeting, setting agenda, coordinating reviews on papers, running meeting (tech-wise), minutes

Co-ordinating board and governance papers ensuring they meet deadlines

Qualifications

Tertiary diploma qualification in Office Business Administration or similar relevant discipline preferred

Relevant experience in high-level personal assistant / administration or executive support role

Desirable experience with databases and information management systems e.g. SAP, SharePoint

Benefits

Investment in your professional development

25% discount on public transport across Auckland

Paid parental and partner leave

Study assistance and wellbeing benefits

Professional memberships

Access to AT Connect groups like Mana ka Maori, , and more

At Auckland Transport, people are at the heart of everything we do.

We celebrate diversity in all its forms and are committed to creating an environment where everyone feels safe, respected, valued, and supported.

Our values guide how we work and connect :

Manaakitanga

• we care deeply for our communities;

Tiakitanga

Whanaungatanga

Auahatanga

Location(s) : Western Auckland, Central Auckland, South Auckland, North Auckland, East Auckland, Waiheke and Great Barrier Islands

Expertise : Administration, Coordinator, Executive Admin, Personal Assistant / Secretarial

We tiaki all those who use transport in Tamaki Makaurau.

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