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Administrative Executive [Temp | One North]
PERSOLQueenstown, Otago, New Zealand13 hours ago
Job descriptionProcess airfare, conference, immigration Health Surcharge (HIS) and scholar gathering claims for various scholar programs within stipulated timeline Track and process tuition fees to local and overseas universities Submission of scholar listing to universities twice yearly during new scholar intake Disburse thesis / defense allowances to scholars Trigger and track progress report collection and update late submissions across various scholarship programmes Update database with students’ progress, exam results and ensure proper documentation for e‑filing Monitor and verify document submissions in the portal Track thesis submission and remind scholars to request PhD extensions if needed Verify flight itinerary / invoice for return trips and ensure compliance with funding guidelines Prepare funding support letters upon requests Process and verify trip claims and submissions according to guidelines Screen and verify applicants to ensure eligibility and completeness of applications Schedule and coordinate interviews with first‑round and final‑round interview panels Prepare and distribute interview materials to panel members and candidates Collect and assess interview feedback, ensuring accurate data entry into the system Prepare scholarship offer packages and track acceptance, updating relevant databases Coordinate pre‑deed signing documents, including verification of supporting materials Manage Deed Signing sessions, ensuring all necessary documentation is prepared and filed Update and maintain scholar records, including onboarding and administrative queries Diploma Human Resources, Business or relevant discipline Tech‑savvy with good proficiency in Microsoft Office and technology tools (Excel skills such as VLOOKUP and pivot tables are important) Experience with SAP or other leading HR Systems preferably A good team player, possess a cheerful personality and a positive attitude Meticulous with details, good communication and interpersonal skills Strong aptitude to learn quickly, pick up new skills and be adaptable Able to multitask and handle high volume of work Able to maintain confidentiality and sensitivity in the management of work Mondays to Thursdays 8 : 30 am to 6 : 00 pm, Fridays 8 : 30 am to 5 : 30 pm Nearest MRT – One North
Administrative Executive (Temp | One North)
P-Serv is partnering our Client, a leading name in innovation process and we are looking for talents to be a part of the team!
Core Duties
- Ensure all mailbox queries are attended to within stipulated timeline
- Provide cross‑function team coverage
Processing of Claims to Scholars
Processing of Payments to Universities
Monitoring Management
Recruitment – Scholarship
Job Requirement
We regret to inform, only shortlisted candidates shall be contacted.
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Executive One North • Queenstown, Otago, New Zealand
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