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Operations Coordinator (Remote Role - Contract)
Operations Coordinator (Remote Role - Contract)Biodynamics NZ • WorkFromHome, Waikato, New Zealand
Operations Coordinator (Remote Role - Contract)

Operations Coordinator (Remote Role - Contract)

Biodynamics NZ • WorkFromHome, Waikato, New Zealand
2 days ago
Job description

This role is ideal for a practical, adaptable all-rounder—someone who enjoys variety, values purposeful work, and can hold both the day-to-day details and the wider mission of our organisation. You’ll be the steady kaitiaki behind the scenes, keeping systems flowing, supporting our members, and helping us grow our capacity to serve.

✨ Key Responsibilities

Operations & Administration

  • Provide daily operations and guidance for the organization and National Council
  • Maintain systems, processes, policies, and organisational wellbeing
  • Be the first point of contact for enquiries and general administration
  • Manage the ordering of new products for the store
  • Oversee the production process of the membership magazine, Harvests

Finance & Bookkeeping

  • Manage accounts through Xero including invoicing, reconciliations, payments, and financial reporting
  • Assist with budgeting and financial oversight for Council review
  • Marketing & Sales

  • Oversee the marketing function.
  • Assist in providing news and information to share with our members in our newsletters and socials to our Marketing Contractor.
  • Grants & Funding

  • Research, prepare, and coordinate grant applications and funding opportunities
  • Support accountability reporting, partnership documentation, and funding relationships
  • Membership & People Support

  • Manage membership enquiries, renewals, systems, and records
  • Help create a welcoming, connected, and supportive experience for members
  • Digital, IT & Systems

  • Maintain and update the Biodynamics NZ website and online resources
  • Confident using digital tools including Office 365 and comfortable learning new platforms
  • Support improvements and simplification of CRM, database, and digital processes
  • Events & Learning

  • Coordinate online and in-person events, workshops, and Biodynamic Conference (August 2026)
  • Assist with planning, logistics, registrations, and post-event communications
  • About You

    You’ll flourish in this role if you are :

  • Organised, calm, resourceful and solutions-focused, with a “pitch in and help” attitude.
  • Someone with ideas, drive and enthusiasm to succeed.
  • Experienced with Xero and confident with bookkeeping or financial admin
  • Skilled with Excel and happy working with data and systems
  • IT savvy, adaptable, and curious about improving processes
  • A warm communicator who enjoys supporting people and building relationships
  • Values-driven and aligned with sustainability, regenerative land care, or community development
  • Knowledge of biodynamics, organics, or land-based learning is wonderful and welcomed, but not essential — a genuine interest and willingness to learn is equally valued.
  • Experience in the not-for-profit sector or a membership-based organization is an advantage.

    Why Join Us?

  • Work alongside a supportive, passionate National Council and small operations team
  • Flexible, part-time hours to support balance and whānau life - 15 - 20 hours per week.
  • Work from home, anywhere in Aotearoa
  • Contribute to mahi that nurtures the land, honours seasonal rhythms, and connects community across generations
  • If you are an organised, capable, and heart‑centred all-rounder who wants to contribute to meaningful work rooted in care for the earth and future generations, we would love to hear from you.

    #J-18808-Ljbffr

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    Coordinator • WorkFromHome, Waikato, New Zealand

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