PA / Project Coordinator

Job Description

Are you a highly organised professional who enjoys keeping people, projects, and operations running smoothly? We are seeking a proactive PA /ProjectCoordinator to join a well-established New Zealand construction business with a strong reputation for delivering high-quality residential and commercial projects. With decades of success behind them, this organisation has built a culture centred on teamwork, integrity, and excellence in delivery. This is a pivotal role supporting the Divisional Manager and wider leadership team, while coordinating key administrative and project-related activities across a busy residential construction division. About the Role This is a varied position where no two days are the same. You’ll provide executive-level support, coordinate project and tender administration activities, and help ensure the effective day-to-day operation of the division. Key responsibilities include: Managing diaries, correspondence, and key priorities for the Divisional Manager Preparing reports, presentations, and business documentation Coordinating meetings, agendas, minutes, and follow-up actions Supporting tender submissions and project administration processes Maintaining project records, filing systems, and business documentation Assisting with project tracking, reporting, and coordination activities Organising divisional meetings, events, and training initiatives Supporting timesheet administration, leave tracking, and reporting requirements Assisting with Health & Safety administration and compliance documentation Providing office coordination and general support to the wider team About You You’ll be someone who thrives on organisation, enjoys working closely with leaders, and takes pride in keeping projects and business operations on track. To be successful in this role, you’ll bring: Previous experience as a Personal Assistant, Project Coordinator, Team Coordinator, or similar role Advanced skills across Microsoft Office, including Word, Excel, Outlook, and PowerPoint Strong written and verbal communication skills Exceptional organisational skills and attention to detail The ability to manage competing priorities and meet deadlines A professional, discreet, and reliable approach A proactive mindset with the confidence to take ownership and solve problems Strong relationship-building skills and a collaborative working style What’s on Offer A varied and meaningful role with broad exposure across the business The opportunity to work closely with an experienced leadership team A supportive and collaborative team environment Long-term career opportunities within a successful and respected organisation Competitive remuneration reflecting the importance of the role If you’re looking for an opportunity where you can combine executive support, project coordination, and operational administration in a fast-paced construction environment, we’d love to hear from you. Latest jobs listed in Administration & Office Support We are looking for experienced Office Managers & Senior Administrators in Auckland and surrounding fringe areas, for upcoming temporary positions! We have a variety of short-term and long-term opportunities available, whether you are in between jobs or Step into fast-paced roles keeping offices running seamlessly Explore varied temp assignments across top NZ workplaces Build your experience while making an immediate impact Receptionists, Administrators & Coordinators wanted for exciting temporary opportunities! Whether you’re between roles, wanting to gain new experience, returning to the workforce, or simply exploring what’s out there, temporary work could be the Stay in the loop with our latest temporary opportunities! Ideal for candidates available to start immediately or on short notice Build experience, skills, and connections across industries An exciting opportunity exists for a motivated and resilient Compliance Officer to join a specialist compliance team responsible for protecting the community and ensuring adherence to key legislation. Role specifics: 40 hours per week, standard There are positive signs emerging across New Zealand’s economy, with many organisations starting to regain confidence and plan for growth. For job seekers, however, the market can still feel tough. Opportunities do exist,… What value does your organisation offer its people? Salary is obviously important, but it’s not the complete picture. Think about the talented members in your team. What do you think initially sparked their… #J-18808-Ljbffr