Executive Assistant - Geneva

Job Description

The Ministry acts in the world to build a safer, more prosperous and more sustainable future for New Zealanders. Kia hangai ake e te Manatu he ao-haumaru, ao-tonui, ao-pumau, ki te oranga tonutanga mo Aotearoa whanui. New Zealand Permanent Mission in Geneva – Executive Assistant, Geneva The New Zealand Permanent Mission to the United Nations and World Trade Organisation in Geneva is offering a unique opportunity to gain exposure to the world of diplomacy and global affairs through the position of Executive Assistant. Join a dynamic, high performing team committed to achieving the highest standards of professional excellence in promoting New Zealand's interests in political, trade, international security and global affairs, as well as delivering consular services in Switzerland. Kōrero mō te tūranga - About the role The Executive Assistant, collaborating with the other Executive Assistant, is responsible for providing support to the policy work of the Mission through administrative support to the Head of Mission (UN and Disarmament Ambassador) and WTO Ambassador, and helps to lead and deliver the Mission's visits and events. Responsibilities Providing administrative support to the Head of Mission (UN and Disarmament Ambassador) and WTO Ambassador. Supporting the policy work of the Mission. Leading and delivering the Mission's visits and events. Salary The full salary range for this role is CHF 82,618 to CHF 97,507. We expect to appoint depending on your level of experience. Mā wai te mahi nei?- Who are we looking for? Previous successful experience in an Executive Assistant capacity to a senior manager and/or leadership team. Well-developed planning and organisational skills, including ability to prioritise tasks effectively and work under pressure. Excellent command of English, oral and written; professional competency in French is an advantage. Ability to work autonomously and within guidelines, demonstrating sound judgement and following up without prompting. Strong customer focus, ability to communicate effectively with a range of people, proven ability to operate in a fast‑paced and busy environment, adapt to ambiguity and changing situations, balance priorities and work to tight deadlines. Must be a New Zealand citizen and able to obtain and maintain an appropriate New Zealand Government Security clearance. Use this online tool to self‑check your eligibility for a Security clearance. Please note that this tool is not part of the formal security clearance process: http://www.protectivesecurity.govt.nz/eligibility-tool Available to commence duties in Geneva in December 2026. Ngā hua o te mahi i te Manatū Aorere - Why MFAT? We are committed to a focus on leadership, talent, training and development, and flexible work options. We are also working to grow the diversity of our workforce and the inclusive nature of our workplace. Click on our diversity and inclusion page to find out more. Mō mātou - About us Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous. By building connections with and influencing other countries and international institutions, we advance New Zealand's interests and pursue New Zealand's values. We provide advice to the Government on the implications for New Zealand of what is happening in the world. Application Deadline Applications must be in English and close at midnight (NZ time), at midnight on 22nd September 2026. Relocation and employment details The successful candidate will be responsible for their own relocation to Geneva but the Permanent Mission will assist with obtaining a legitimation card, an authorization to work for a diplomatic mission in Switzerland. Please note: If the successful candidate has worked or lived in New Zealand and are subsequently employed as locally engaged staff in a NZ Government Permanent Mission, they may, subject to individual circumstances, have NZ Tax Residency obligations. We advise any applicant, who may be in this situation, to discuss their tax residency status with the NZ Inland Revenue (IRD) and determine any potential personal tax obligations to IRD. For further information about the Permanent Mission you can find us on Twitter @NZUNGVA and at our web address. #J-18808-Ljbffr