Office Manager

The Role

At Vessev were defining a new category of marine transport : hydrofoiling electric vessels that are genuinely better for people and the planet. To make this possible we rely on a strong team a supportive environment and an office and build facility that runs seamlessly.

Were looking for an Office Manager to be the heartbeat of our workplace. This is a hands-on role where youll keep our HQ running smoothly support the team day-to-day and ensure Vessev is presented in the best light both internally and externally. Youll be directly involved in the details that make our workplace exceptional while also supporting leadership and cross-team coordination.

What youll do

As Office Manager youll take ownership of day-to-day operations at Vessev HQ including :

Interior maintenance : Keeping offices common areas gardens and furnishings clean organized and well-presented.

Event planning : Helping organise company events and team gatherings.

Travel logistics : Help arrange travel accommodation and transfers for team members and customers

Inventory and provisioning : Managing supplies tools and equipment to ensure the team has what they need.

Face of Vessev : Greeting and assisting guests visitors and partners with professionalism and warmth.

Team onboarding : Supporting onboarding training and smooth integration of new hires.

Staff services : Coordinating PPE training and workplace support to ensure staff are safe equipped and cared for.

Financial administration : Assisting with budgeting purchasing and expense tracking.

Executive support : Assisting with inbox management meeting scheduling and coordination across time zones.

Liaison : Acting as the point of contact between departments and the executive team for office needs and support.

Essential skills

To thrive in this role youll bring :

Service mindset : Anticipating and fulfilling the needs of staff guests and partners.

Organisational excellence : Managing multiple priorities while keeping processes clear and efficient.

Leadership qualities : The confidence to guide motivate and support others when needed.

Attention to detail : Maintaining high standards of cleanliness presentation and professionalism.

Adaptability : Staying calm and resourceful in a fast-paced ever-changing environment.

Communication skills : Building strong relationships across all levels of the business.

Experience

Required

35 years experience in office management operations administration or a similar role.

Demonstrated ability to manage facilities supplies and vendors.

Proven experience handling budgets purchasing or financial administration.

Strong proficiency in Google Workspace Slack and scheduling / meeting tools.

Experience providing administrative or executive support.

Excellent interpersonal and written communication skills.

Bonus experience

Background in superyachts elite sports teams or other high-performance environments where precision discretion and reliability are critical..

Previous experience in a fast-paced startup technology or engineering environment.

HR or people operations support including onboarding training and employee engagement.

Event coordination and travel management.

Familiarity with health & safety compliance including procedures and PPE management.

Project coordination or light project management experience.

An interest in marine technology.

About us

Were here to set a better world in motion cleaner air better commutes and deeper connections with nature and each other. Our hydrofoiling electric vessels use up to 90% less energy than traditional boats unlocking entirely new opportunities.

Were backed by top-tier investors including Blackbird Ventures and our team includes talent from the Americas Cup SpaceX Rocketlab Halter Apple and leading climate startups. But titles dont matter here what matters is how we show up : with purpose humility and a restless optimism for whats possible.

Why our people love Vessev

Were building something different from how we move on the water to the kind of team and workplace were creating

The chance to work on technology that can drive real lasting impact in the world

A team of hugely talented and collaborative people

20 weeks fully paid parental leave for primary caregivers and 4 weeks for secondary (conditions apply)

Competitive salaries that reflect the value of the work

Being on the water is part of our job from trips on our vessels to our offices that border the Tamaki River

And if the waters where you want to be youll be in good company. Youll find no shortage of boaters beach goers sailors foilers surfers and kiteboarders here.

Apply now

To apply send us your CV and a short cover letter that gives us a sense of who you are and why this role feels like the right fit.

Research shows that women and other under-represented groups often only apply when they meet every requirement even though they could be an excellent fit. If you see yourself doing great work here but dont tick every box wed still love to hear from you. Were building a team where everyone has the chance to do their best work.

If you have questions please send them to

Required Experience :

IC

Key Skills

Office Manager Experience,Microsoft Office,Management Experience,QuickBooks,Accounting,Office Experience,Dental Office Experience,Payroll,Administrative Experience,Eaglesoft,Human Resources,Bookkeeping

Employment Type : Full-Time

Department / Functional Area : Operations

Experience : years

Vacancy : 1