Executive Assistant Corporate Services

The opportunity

We are seeking a highly organised and proactive Executive Assistant to provide dedicated support to the General Manager of Corporate Services and the wider team.

This is a dynamic role where no two days are the same—you'll be at the heart of a busy team, ensuring smooth operations and enabling leaders to focus on strategic priorities.

What You'll Do

Provide executive-level assistance including workflow, including complex diary and email management, meeting coordination, training and travel arrangements.

Build and maintain strong relationships across the organisation while exercising the highest level of confidentiality and professionalism.

Provide high-level executive support to the General Manager.

Support Council / Committee functions through quality preparation and coordination of reports and papers.

Assist with projects, training and event coordination, travel bookings, and induction programmes.

Prepare responses under the Local Government Official Information and Meetings Act (LGOIMA) and ensure compliance with relevant legislation.

Identify and implement improvements to administrative systems and processes.

Administration of corporate policies.

Manage purchasing card use across the group to ensure compliance.

To set you up for success, you\'ll have

Proven experience in an Executive Assistant or senior administrative role.

Exceptional organisational and time-management skills, with the ability to anticipate needs and resolve issues proactively.

The ability to work closely with senior leadership and make a meaningful contribution to our organisation

Strong written and verbal communication skills, with attention to detail.

A collaborative and professional approach, with the confidence to engage with stakeholders at all levels.

Proficiency in Microsoft Office Suite and the ability to pick up inhouse systems quickly.

What we offer

Five weeks annual leave

A competitive employment package - including subsidised medical insurance

Flexible work arrangements and a pet friendly work environment

Sick leave on commencement of employment

Learning and development opportunities

Access to wellbeing resources and workplace support

Assistance to relocate to the area

Free onsite parking

Applicants for this position should have NZ residency or a valid NZ work permit.

For further information please call the People Team on 0800 926 732.

Reference # 11675

Posted on 11 Sep 2025

Closes on 05 Oct 2025 23 : 55

Location(s) Western Bay of Plenty District Council - Barkes Corner

Expertise Administration / office support, Executive assistance / governance support

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