Roster Ninja - Team Coordinator (Fixed Term Casual - 4 Months)

Most job ads tell you what they want. Luckily, MindFull Support is an upside-down organisation, our kaupapa starts with what we can offer YOU because when we invest in our team, we create better outcomes for the young people and whānau we support.

Here’s what working with MindFull means for you :

You’ll be part of a values-driven environment that deeply cares about whaiora. We walk alongside each other like whānau, not top-down or transactional.

Your voice matters, you’ll help shape how we operate and grow.

We’re a team that sees a problem and collaborates to have it sorted asap.

You’ll be supported through our Ignite EAP provider, they offer counselling, financial advice and more.

Ongoing learning & opportunities, including ways to expand your kete and challenge your thinking.

We’re a fast-growing organisation, creating lots of future opportunities to grow with us.

Access to clinical and cultural supervision and debriefs are available whenever you need them.

Our management team is here to serve you— you’re the heart of MindFull, not the other way around.

Interested? Here’s what the Coordinator role is all about :

Our Coordination team operates a 24 / 7 support line for the kaimahi working directly with our whaiora across the North Island. We currently have three Coordinators who cover daytime, overnight on-call, and weekend on-call shifts.

We are seeking 1–2 people to join us on a 4-month fixed-term casual contract , with the potential for opportunities beyond this period for the right fit.

The Coordinator (or, as we fondly call them, the Roster Ninja ) is responsible for short notice rostering and urgent coordination .

Key points about the mahi :

• The main goal? Making sure our young people have the right support, at the right time.
• It’s a fast-paced role that needs quick thinking, adaptability, and calmness under pressure.
• You work closely with our kaimahi on the floor and our wider office team, acting as the kaitiaki that keeps everything flowing.
• Scheduling is like solving a puzzle : it’s about the right match, not just filling a spot. You’ll juggle rosters and make the jigsaw work for everyone, our team and our whaiora.
• As the hub of urgent communication, your calm, clear thinking will set the tone for everyone.
• You’ll nurture positive relationships with our referring partners.
• You have a high attention to detail, can track patterns, spot gaps, flag concerns, and close tasks efficiently and on time.
• You have confidence in using AI and tech.
• In this role, you’ll be part of a rotating roster that includes daytime shifts in our Tauranga or Palmerston North offices, as well as overnight and weekend on-call hour.
• Full NZ driver’s licence.
• Relevant experience in coordination, people management, or the mental health / disability sector.
• Will require a police vetting and OT vetting check.

If you’re successful, you’ll likely be someone who :

Please note : we are hiring immediately and may close this advert early if the role is filled, so don’t wait to apply!

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