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Master Data Administrator

Master Data Administrator

Douglas Pharmaceuticals LtdAuckland, Auckland, New Zealand
4 hours ago
Job description

This role exists to provide vital support to the Technical Lead for Serialisation and Data Administration, ensuring the smooth and accurate management of Master Data across the Operations Group. You’ll play a key part in maintaining the integrity of product and customer data within Douglas. By supporting onboarding, process improvements, and data accuracy, this role helps drive operational efficiency, compliance, and product traceability throughout the business.

What you’ll do

  • Be the guardian of data integrity , managing and maintaining key ERP Master Data to keep operations running smoothly.
  • Create, update, and streamline Material Masters, BOMs, Recipes, and Supplier data with precision and accuracy.
  • Champion continuous improvement , driving data governance, quality checks, and system enhancements that boost efficiency.
  • Turn data into insight , generating reports and analytics to support smarter business decisions.
  • Take ownership of Traceability and Serialisation systems (Laetus & Tracelink), ensuring product authenticity and compliance.
  • Onboard new products and customers , overseeing testing, validation, and smooth integration into production systems.
  • Provide hands‑on technical support to production, coordinating artwork, Vision Systems, and Master Data setups.
  • Collaborate across teams and partners , building strong relationships and ensuring seamless communication.
  • Play a key role in product launches and global supply , helping deliver life‑changing medicines to patients worldwide.

What you’ll bring

  • Strong understanding of Supply Chain and MRP processes , with experience coordinating change processes or material updates in a manufacturing environment.
  • Experience with Track & Trace, Serialisation, or batch management systems (advantageous but not essential).
  • Proficiency in Microsoft Excel, Word, and Teams ; experience with ERP systems (SAP preferred) , training will be provided if needed.
  • A tertiary qualification in a relevant field such as Pharmaceuticals, Food, FMCG, or IT .
  • A keen eye for detail and a commitment to maintaining the highest standards of quality and compliance.
  • Excellent communication and interpersonal skills , with the ability to work confidently across all levels of the organisation.
  • Strong planning, organisation, and problem‑solving abilities , with a practical, motivated, and adaptable approach.
  • A true team player who thrives in a fast‑paced, collaborative environment.

    • Benefits

  • Award‑winning culture – Join a team that’s genuinely a great place to work (and we’ve got the awards to prove it).
  • Career growth – We’re big on developing our people and promoting from within.
  • Extra leave – After six years with us, you’ll get five weeks of annual leave.
  • Parental perks – Get 16 weeks of top‑up payments during your parental leave.
  • Security matters – We’ve got you covered with life and income protection insurance.
  • Feel good with THRIVE – Our wellbeing program helps you be your best, inside and out.
  • Exclusive discounts – Enjoy special deals on big‑name brands like Clinicians, BraveFace, Avene, Ego, and more.

    • About Us

    At Douglas, we’re more than just a company—we’re a community of people driven to make a difference. We’re proud to be one of New Zealand’s biggest pharmaceutical success stories, and we’re growing globally. Privately owned and future‑focused, our team of 700 includes scientists, engineers, and all kinds of experts, working together to create high‑quality healthcare products that help people around the world.

    Come join us on this mission to improve lives!

    Next Steps

    If you’re invited to complete a video interview as the next stage of your application, we’d love you to embrace it. Video interviews allow more people the opportunity to demonstrate their abilities to the hiring manager in a new and innovative way, giving you a better chance of securing your ideal role. Relax, be yourself and don’t worry, we all feel a bit awkward in front of the camera.

    Please note applications may close early due to high interest. Don’t miss out – apply now!

    Job Details

  • Reference : 16931
  • Expertise : Accounting and Finance, AR / AP, Accountant, Analysis and Reporting, Auditing, Compliance and Risk, Cost Accounting, Management, Administration and Office Support, Contracts Administration, PA / EA, Receptionist, Manufacturing / Production, Machine Operators, Production Operators, Trainee Operators, Team Leaders / Supervisors, Management
  • Job Level : Graduate, Experienced
  • Location : West Auckland
  • Work Type : Permanent full‑time
  • Application Closes : 23 Nov : 00

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