Operations Support Administrator

The

Operations Support Administrator

will liaise with the service team and Site Management to support tasks such as daily scheduling and dispatching of reactive and planned maintenance, tracking, reporting and escalating issues, reviewing timesheets and generating reports, and managing service purchase orders (P.Os).

The role also supports Accounts Payable (AP) and Accounts Receivable (AR) functions as part of broader team responsibilities.

You will also support

recruitment activities

such as screening candidates, coordinating and scheduling interviews, and managing pre-employment checks.

Key Responsibilities

Coordinate and allocate tasks for Planned and Reactive Maintenance across multiple services and contracts, ensuring complete task lifecycle management within CMMS systems.

Ensure the accuracy and quality of asset and maintenance data and records.

Screen applicants and shortlist suitable candidates.

Arrange pre-employment medicals, criminal checks, and reference checks.

Coordinate onboarding equipment with IT and order staff uniforms as required.

Operate the internal helpdesk line, managing calls from engineers and client service desks and updating tasks accordingly.

Support the Finance and Accounts team as required.

Close out work orders, enter close-off numbers, and perform checks to progress P.Os to 'Approved by Team Leader' status.

Liaise with technicians daily to ensure SLA performance meets KPIs.

Perform general administrative and ad-hoc support tasks.

Skills and Experience

General knowledge of maintenance operations and coordination.

Experience in recruitment administration or HR support.

Strong computer skills, particularly in Microsoft Excel, and the ability to learn new systems quickly.

Excellent written and verbal communication skills.

Desirable : Training in Occupational Health & Safety (OH&S), Quality Assurance (QA), or Environmental Management.

Benefits

BGIS offers Career Development opportunities through Career Boost Program, excellent Company Benefits and an exceptional Employee Recognition Program.

Opportunity for Career Progression

Training Provided

Multitude of Employee Discounts

If you are a proactive, skilled, and detail-oriented

Operations Support Administrator

ready to join a forward-thinking company, we would love to hear from you!

BGIS is an equal opportunity employer and we strongly encourage applications from women, Maori, Pacific peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.

Applicants must have full working rights in New Zealand.

Apply now and be part of a workplace that values diversity, safety, sustainability, and innovation!

#J-

• Ljbffr