Administration Assistant

Be the backbone of our operation, where precision meets people skills. As an Administration Assistant, you'll keep our site running smoothly.

New Zealand - WH - Oparure

Our Role

The Administration Assistant is responsible for the management of site administration in line with Graymont’s systems and policies, supporting the site leadership team and completing other general administration duties.

Key focus areas of the role will include :

• Greet visitors and contractors and ensure they sign the visitor book in and out.
• Ensure visitors and contractors are wearing appropriate PPE, check have completed relevant safety inductions, completed key risk statements and have valid competencies prior to being given security and site access.
• Enter stock-take to JDE monthly using supervisor’s stock-take data.
• Order, receive and distribute goods for work orders and other supplies.
• Works with accounts payable to action overdue orders / accounts and incorrectly / incompletely coded requisitions and orders (TAPS).
• General reception and clerical duties including answering and diverting incoming calls.
• Send and receive post (couriers), order stationary and office supplies.
• Data entry including facilitate work orders through JDE.
• Complete weighbridge / despatch responsibilities as required.
• Complete export in weighbridge and assist drivers when required.
• Assist with reporting on site production, sales and other relevant information.
• Manage and reconcile payment for cash sales.
• Assist with the document control of site administration including archiving of records under the direction of the Plant Manager.
• Restrict access to the office area to Graymont and other authorised personnel and maintain document confidentiality.
• Attend and document Site Leadership Team Meetings as required.
• Perform other duties as required by the Plant Manager and support the Management Team on ad hoc tasks within competency.
• Participate in the continuous improvement of administrative processes.
• Participate in continuous learning to develop new skills as required.
• All employees are required to complete other tasks, training and development activities and participate in company programs as required by the Company.

Outcomes

Strong customer service and effective relationships established with stakeholders. including staff, customers and contractors.

Site administration completed in an accurate, timely manner to satisfy legislative, policy compliance and quality requirements with accurate and up to date data entry and communication.

Visitors and contractors have completed appropriate safety inductions, are wearing appropriate PPE and key risk statement prior to being given access to the site.

Ideally, the successful candidate will have the following attributes and qualifications :

About Graymont

Graymont is a global leader in lime and limestone solutions. Lime is a versatile industrial chemical that is key to vital industrial processes and applications and is an essential element for addressing a multitude of complex environmental challenges.

Graymont derives its competitive edge in large part from more than 1,600 employees who bring their diverse skills and energy to work every day at offices and plant sites across North America and Asia-Pacific. In return, we provide competitive wages and benefits, a safe and healthy work environment where you and your team can perform without injury, and opportunities to grow and develop the skills and experience to realise your full potential.

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