Business Support Coordinator

What you will be doingWe're on the hunt for a proactive, approachable, detail-driven go-getter to join our team at Auckland Airport as a Business Support Coordinator.

In this role, you'll be the glue that keeps things running smoothly - managing travel coordination, facilities, high-impact admin, and stakeholder engagement.

No two days will be the same in this fast-paced, hands-on role where you'll be at the centre of the action, solving problems, identifying opportunities for improvement, and streamlining processes to enhance operational efficiency.

If you thrive on variety, love making things better, and enjoy having a real impact, we want to hear from you!

Your key responsibilities will sit within the following areas : Departmental and Travel Support : Coordinate travel (flights, accommodation, vehicles), manage pool car bookings and maintenance, track WOF and fire extinguisher renewalsCalendar and Meeting Management : Schedule and organize recurring meetings, book rooms, set agendas, take minutes, and distribute follow-up actions for key stakeholder meetingsOffice and Facilities Management : Oversee mail services, stationery orders, kitchen supplies, facility maintenance, and manage office equipment repairs, recycling programs, and first aid suppliesProcurement and Administrative Support : Process invoices, raise purchase orders, manage supplier accounts, and handle team reimbursements and secure document storageStakeholder and Event Coordination : Act as the primary contact for contractors, vendors, and internal teams, and coordinate logistics for internal events, office moves, and meeting room bookingsContinuous Improvement & Health, Safety, and Wellbeing : Identify process improvements and cost-saving opportunities, monitor service usage, and promote health, safety, and wellbeing by ensuring safe work practices and incident reportingWhat you\'ll bring to the roleAt Auckland Airport, we are a busy hive of activity, and a lot of what we look for is how you would align with our AKL values All In | Tatou tatou - How we feel, Know How | Kokiri Tahi - How we think and Let\'s Go | Karawhiua - How we act.To ensure your success in this role, you will need : 3+ years of proven experience in administrative or business support rolesProven expertise in managing procurement processes, vendor management, and inventory controlStrong understanding of implementing process improvement initiatives to enhance efficiencyExcellent written and verbal communication skills at all levels of the organisationProven ability to handle competing priorities and a multitude of stakeholdersAbility to find cost-efficiencies while maintaining service qualityStrong attention to detail and a proactive approach to problem-solvingAbout usFrom the arrival of the Tainui Waka into the Manukau Harbour, Auckland Airport has always been a place of journeys.

We stand proudly as the gateway to Aotearoa, welcoming travellers beginning their journeys, farewelling Kiwis to new destinations, connecting businesses and workers to new opportunities, and celebrating partners and investors who back us along the way.

We have ambitions to be a global hub and a comprehensive development programme to deliver this vision.With so many moving parts to keep the airport precinct running, it\'s our collaboration and passion that keeps everything together.

This is what our culture and heritage have been built on.

When you work with us, you\'ll share our ambition to be a great New Zealand business, and one that\'s making a strong contribution to the wellbeing of our communities and economy.E mahi ana matou mo Aotearoa.

We are working for New Zealand.Auckland Airport is more than just a business.

It\'s a truly unique place with an important role to play in New Zealand\'s recovery.

Together we\'re its custodians, knowing that the work we do has the power to create positive change for our customers, the community, the environment and for the prosperity of Aotearoa.

We\'re all about creating a sense of place where everyone can thrive, and one where others aspire to work.

We\'re a diverse and inclusive workplace and welcome people from all walks of life.Whiria te tangata.

Our values weave us together.

They\'re what we stand for, who we are and how we act.Apply todayIt\'s our collaboration and passion that keep everything together.

This is what our culture and heritage have been built on.

When you work with us, you\'ll share our ambition to be a great New Zealand business, and one that\'s making a strong contribution to the wellbeing of our communities and economy.If this role sounds like you, we\'d love to hear from you.

Click the "Apply" button now.Attention Recruitment Agencies : Auckland Airport has a Direct Sourcing model and at this point in time we will not require any recruitment agency support for this role.Applications expire 2nd October 2025Please note that applications will be reviewed continuously throughout the recruitment period, and appointments may be made before the official closing date of the advert.

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