Management Assistant Officer, Scale (Corporate Services)

OverviewNational University of Singapore – Queenstown.

The National University of Singapore is the national research university of Singapore.

Founded in 1905, NUS is the oldest higher education institution in Singapore.About the RoleTo augment our manpower resources in the School, we are looking for a suitably qualified candidate to join our Corporate Services Unit as Management Assistant Officer.Reporting to the Associate Director (Corporate Services), the incumbent will undertake a wide range of administrative duties that contribute to the smooth functioning of the School.

The work scope includes general office administration, procurement, supporting staff engagement, staff onboarding / offboarding activities and taking meeting notes.The ideal candidate possesses strong administrative skills and is a confident, meticulous, competent self-starter requiring minimal supervision, with excellent writing and interpersonal communication skills.

This role is offered on a 3-year renewable contract basis in the first instance, with the prospect of a regular open employment contract thereafter subject to satisfactory job performance during the first 3 years.

Remuneration is based on a 13-month salary structure (including AWS), with an annual variable bonus subject to performance and policy.The incumbent will be placed at an appropriate appointment grade based on individual merits.Key Duties & ResponsibilitiesCoordinate office activities and manage office premises to ensure operational efficiency and compliance with University policies.Manage the onboarding / offboarding of staff members and ensure workspace preparation and access rights are completed efficiently and in a timely manner.Provide efficient secretarial support to upper management, including calendar management, meeting scheduling, appointments, and travel arrangements.Manage all correspondences (e-mails, letters) and deliveries, including packages and office supplies, with prompt distribution and proper documentation.Organise School-level meetings and record minutes.Support the planning and execution of internal and external events.Support budgeting and procurement processes, including inventory management of office and pantry supplies and equipment.Create, maintain and update records and databases with personnel, financial and other data.Submit timely reports and prepare presentations / proposals as assigned.RequirementsAcademic & Professional CertificationPolytechnic Diploma or equivalent preferred.IT savvy and proficient in MS Office applications.Experience & AttributesAt least 5 years of related experience as an office administrator, personal assistant, or similar roles.Outstanding communication and interpersonal abilities with a positive work attitude.Excellent coordination and organization skills, with a customer service mindset.Strong team player who is meticulous, resourceful, resilient and thrives in a fast-paced, results-oriented and ambiguous work environment.To expedite application processing, a copy of academic certificates and transcripts from GCE O-level onwards should be uploaded via the online application portal.

Salary expectations, if quoted, should not include variable components like performance bonuses, incentives & allowances.More InformationLocation : Kent Ridge CampusOrganization : School of Continuing And Lifelong EducationDepartment : Corporate Services

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