Investment Coordinator

Discover a career with purpose at MBIE.

• Ministry of Business, Innovation & Employment (MBIE) | Wellington CBD
• Permanent, Full-Time | $68K–$77K per annum + Kiwisaver + Wellbeing allowance.

About the Role

As an Investment Coordinator, you will play a key role in planning, coordinating and delivering science funding rounds across MBIE's science investment funds (e.g., Catalyst Fund).

Working closely with fund teams, legal, communications and other stakeholders, you will help ensure funding rounds run smoothly, from timeline planning and contract administration to stakeholder support and continuous improvement.

You will apply best-practice funding operations to achieve high-quality outcomes.

Alongside planning and coordination, you will provide technical support to funding applicants and contract holders, test funding templates in our online system, and prepare basic reports and analysis to support investment processes.

This is a great opportunity to develop your skills in project planning and coordination, while gaining hands-on experience in funding operations and stakeholder engagement.

Your work will contribute to delivering investment funds that support programmes building high-performing science and innovation systems.

The Investment Operations team sits within the Science System Investment and Performance Branch.

We value collaboration, communication, respect, accountability, and professionalism.

Diversity is important to us, and our managers are committed to supporting staff in their career development.

What you will do

Lead timeline planning and coordination of science funding rounds.

Provide customer-focused technical support to funding applicants and contract holders.

Provide contract administration services, including drafting, peer review and execution of contracts and variations.

Assist with configuration and testing of funding templates in MBIE's online funding system to ensure they are fit for purpose.

Prepare basic reports and analysis for planning, running and reviewing funding rounds and processes.

Collaborate across teams to support operational delivery and continuous business improvements.

Skills and Experience Required

2–4 years' relevant experience in project planning and coordination or funding roles.

Foundation in broad project planning, business process support, with exposure to government processes or funding operation and contracting areas considered an advantage.

Familiarity with productivity software and proven ability to learn and navigate online systems (knowledge of Microsoft Dynamics 365 would be considered an advantage).

Strong collaboration and relationship management skills, with a demonstrated ability to work effectively within your team and across internal and external stakeholders to build and maintain positive working relationships.

Customer-focused mindset and experience providing external customer service.

Excellent attention to detail and accuracy in documentation, timeline planning and basic reporting.

Strong organisational skills, with a proven ability to manage competing priorities and meet deadlines without compromising quality.

Clear and professional communication skills, both written and verbal, for a range of audiences.

Proactive, solutions-focused approach, comfortable working in a dynamic environment with ambiguity and change.

Legal right to live and work in New Zealand.

About MBIE

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enabling all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi; our way of working is guided by our values which shape our behaviours : Mahi Tahi – Better Together, Maia – Bold and brave, Pae Kahurangi – Build our Future, Pono Me Te Tika – Own It.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Maori and the Crown and is committed to giving effect to Te Tiriti o Waitangi.

We will do this through enduring, meaningful and effective partnerships with iwi, Maori, other Maori groups / organisations and the Crown.

How to Apply

When you are ready to apply please send a CV and cover letter telling us why you're the perfect fit for this role.

All applications must be submitted via our online process.

Applications close on 14th of November

Contact : Email Matt Guy at

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