Administration Assistant

About UsAqus Limited manages over $200M in infrastructure and provides essential services that support the rural sector and wider Waitaki community.

Our team is positive, supportive, and focused — we take pride in the impact we have, the relationships we build, and the stability we bring to the region.

With five companies and multiple critical projects under our umbrella, every role at Aqus has wide influence.About the roleWe are seeking an organised and proactive Administration Assistant (0.75FTE) to provide efficient and accurate administration and office support across our organisation.

This role ensures our systems and people can deliver reliable services to the rural community and wider Waitaki region.This position is a job-share role, working alongside a colleague in a complementary 0.5FTE position.

Together, you'll provide continuity and coverage across the organisation while each having defined areas of focus.

Your work will be varied, and you'll be involved in everything from finance and governance support to reception, customer service, and records management.Success will come from being collaborative, adaptable, and confident in your communication, as your role will see you working with people across the organisation.Key ResponsibilitiesProvide responsive administration and customer service supportManage reception duties, including phone and visitor enquiriesProcess accounts payable / receivable and ensure financial records are accurateMaintain accurate databases and records across multiple systemsSupport governance functions by preparing meeting papers, taking minutes and distributing documentationSupport day-to-day office operations, including diary co-ordination, supplies and document administrationProvide support for intra-company projects and cross-team liaisonAbout youYou'll be an intermediate-level administrator who combines accuracy and attention to detail with a friendly, approachable style.

Calm under pressure and reliable, you enjoy supporting others, building strong relationships, and working as part of a team.Previous administration experience, with financial administration exposure and practical experience using Xero (or similar accounting software)Team-oriented with the ability to build positive relationshipsCalm under pressure and able to prioritiseStrong, clear and concise written and verbal communication skillsHigh attention to detail, organised, honest and reliableExperience with governance administrationFamiliarity with CRM or multi-database systemsWhat's On OfferThis is a great opportunity to join a collaborative, down-to-earth team where your contribution really matters.

We're committed to looking after our team, with wellbeing initiatives, professional development, and a genuinely inclusive workplace.Wellbeing allowance to support your health and lifestyleMonthly phone bill paid by the companyOngoing professional development and opportunities for variety in your work.If you're looking for a role where you can use your skills, enjoy variety, and feel part of a team that's making a difference for the Waitaki community, this could be the one for you.How to ApplyDon't miss this opportunity to join a supportive team making a real difference for the Waitaki Community.

If this role sounds like you, apply with your CV and cover letter by 5 : 00pm Friday 24 October

• .We are an equal opportunity employer and welcome applicants from all backgrounds.

All applicants must have the permanent right to work in New Zealand.If you have questions about this role or would like to request a Job Description, please contact the recruiter directly :

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