Receptionist / Administrator - Mechanical Plant

OverviewJoin to apply for the Receptionist / Administrator - Mechanical Plant role at McConnell Dowell.The Receptionist / Administrator is responsible for providing efficient and professional reception services, along with high-quality administrative support to the Mechanical and Plant Division.

This role ensures smooth day-to-day operations through visitor and site access control, accurate record keeping, timesheet and payroll data entry, purchase order and invoice processing, and general office administration.

You will also support HSEQ administration, ensuring compliance with the McConnell Dowell Management System (MMS) and maintaining accurate documentation.

Reporting to the Mechanical Division Manager and Plant Manager, this role requires strong organisational skills, clear communication, and the ability to adapt in a fast-paced construction environment.

Key Responsibilities

Manage reception duties including visitor sign-in, inductions, site access, and phone answering.

Ensure visitors and contractors comply with site safety and PPE requirements.

Maintain induction and training records, site access paperwork, and safety committee minutes.

Enter daily and site timesheets into Workbench for payroll.

Process purchase orders, billing charge sheets, and invoices.

Provide administrative support for HSEQ including reporting, registers, and document control.

Assist with monthly QSE data entry and incident report administration.

General office duties including filing, monitoring stationery, and supporting managers with clerical tasks.

About You

Minimum 2 years' relevant experience in administration or reception within the construction industry.

Strong organisational skills with the ability to prioritise and work independently.

Clear and professional communication skills, both written and verbal.

Proficiency with MS Office (Word, Excel) and database systems.

Experience with payroll, invoicing, and document management systems advantageous.

Adaptable, resourceful, and solutions-focused in a dynamic environment.

Collaborative, proactive, and committed to accuracy and efficiency.

Don't tick all the boxes but you're still excited about this opportunity?

We're dedicated to building a diverse workplace, so we also look at applicants with great transferable skills from similar industries.

If that's you, we encourage you to still apply as you may just be the right candidate for this role or one of our other opportunities.

About Us

McConnell Dowell – Creative Construction

Our purpose is Providing a Better Life.

We do that through delivering projects that connect, support and sustain communities, and through providing career opportunities that challenge, reward and grow our people.

From remote major resources and energy projects to city-shaping transport and water infrastructure, we have constructed thousands of high-quality, complex projects for our customers and communities over more than 60 years, in Australia, New Zealand, the Pacific Islands and Southeast Asia.

Why join us?

The work you'll do will have a tangible positive impact on people's lives, including yours.

The diversity of our projects, roles and locations means greater development opportunities.

We invest in our people to set and reach personal and professional goals and we have some of the best mentoring minds in the business to help you do that.

Because when you grow, we all grow.

McConnell Dowell actively seeks and celebrates diversity, inclusion, and individuality.

In a culture low on ego and high on support, we encourage everyone to make an impact.

We're big enough to take on community-shaping projects, but agile enough for you to have an influence on how we do things.

Equal Opportunity

We are an equal opportunity employer.

People of all ages, abilities, sexual orientation, gender identities, cultures and Torres Strait Islanders are strongly encouraged to apply.

Requirements

Please note all successful applicants must hold valid work rights for New Zealand and / or Pacific Islands and pass a satisfactory pre-employment medical which includes drug and alcohol checks.

This role is being sourced directly by McConnell Dowell and not accepting applications via external recruitment agencies.

Job Details

Seniority level : Entry level

Employment type : Full-time

Job function : Administrative

Industries : Construction

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