Project Coordinator

Overview

We are seeking a temporary Project Coordinator to provide operational, financial, and administrative support to a very focussed Project Team.

This temporary role until end of June 2026 is critical in ensuring the smooth execution of projects.

You will play a key role in maintaining project documentation, tracking approvals, coordinating meetings, and building effective relationships across teams.

Responsibilities

Maintain and coordinate project documentation, ensuring alignment with process.

Assist the Team with updates to project plans, risk registers, stakeholder management plans and communication plans.

Manage database systems and set up suppliers.

Gather information for ministerial / OIA requests and other reporting needs.

Track invoices, process variation forms, facilitate invoice approvals, and resolve issues as needed.

Coordinate contract execution processes and ensure accuracy in documentation.

Organise update meetings, prepare agendas / minutes, and align reports with cost tracking spreadsheets.

Build strong relationships with internal teams such as legal and procurement to ensure smooth interactions for the team you are supporting.

What We're Looking For

Experience providing support in a complex organization or team environment.

Strong relationship-building skills to achieve shared outcomes across teams.

Proven ability to review and amend financial information accurately.

High-level Microsoft Office skills (Excel proficiency is essential).

Excellent written / verbal communication skills and attention to detail.

Strong organisational skills with the ability to prioritise multiple tasks effectively in a fast-paced environment.

Why Join Us?

This is your opportunity to make a real impact on the future of New Zealand's education system while working in a collaborative and inclusive environment that values professional growth and development.

This is a contract which starts now through until 30 June 2026.

Ready to Apply?

If you're passionate about making a difference we'd love to hear from you!

Apply now.

Lynda McMeekan will be handling your application.

#J-18808-Ljbffr