Executive Assistant

Help shape the future of education in New Zealand

Help shape the future of Education

We work to shape an education system that delivers equitable and excellent outcomes.

Our organisation is made up of talented and committed people around Aotearoa, from a wide range of backgrounds and cultures.

While we work in different groups and on different things, we all strive every day to make the biggest difference we can for our students in our education system.

About this role | Mo tenei turanga

We are looking for two Executive Assistants, each supporting two General Managers in our Curriculum team.

Reporting to the two General Managers, this role will suit someone who is motivated by ownership and being accountable across a range of key functions and processes.

As an experienced EA, you will slot in with ease to take full control of a busy diary, schedule all meeting and ensure both your GMs are in the right place at the right time with everything needed to achieve results.

The ideal candidates will be passionate about making a difference, be flexible to adapt to changing work volumes and able to communicate effectively and clearly with our stakeholders to understand what they need.

Key to your success will be your ability to maintain oversight of all internal and external updates by managing emails, creating business correspondence and minutes, undertaking governance and secretariat support along with ensuring things flow seamlessly.

This role will require you to anticipate needs and be flexible to change your day at a moment's notice as you respond to a range of events both big and small!

You will need to demonstrate the ability to build credibility swiftly with a broad range of stakeholders, as well as being confident across the range of MS office products coupled with excellent technical aptitude will ensure your success in this role.

Salary range : $74,815 - $90,347 per annum + 3% KiwiSaver.

The successful candidate will be appointed at a salary which reflects individual skills and experience.

For more details about the role, you can view the Job Description here Executive Assistant.

About you | Mohou ake

The successful applicant will be confident in their approach and not afraid to make decisions in their manager's absence.

They will have good foresight and discretion, as well as the trust to support a range of duties and decisions.

A high level of planning, organisation and attention to detail is a must.

Your commitment to customer service and maximising your performance is vital for this position.

Some skills / experience you will bring will include :

• Highly developed verbal and written communication.
• Bring an exceptional level of planning and organisation skills with strong attention to detail.
• Able to competently juggle multiple tasks and manage competing priorities within a tight time constraint.
• Collaborative relationship building skills with exemplary customer service skills when dealing with our stakeholders.
• High levels of initiative and a proactive working style, with an eye on continuous improvement.
• Composure and resilience combined with a flexible can-do attitude.
• Sharp eye for detail and a high level of accuracy.
• The ability and willingness to adhere to the Public Service Standards of Integrity and Conduct.

This role will suit a highly energetic, sharp thinking and naturally skilled Executive Assistant who knows how to add value from day one.

Working within a fast-paced environment, experience supporting Tier 3 Senior Managers, with the ability to be the 'pivot support' for the wider team will be a bonus here.

About our group and team | Matau ropu ake

The purpose of Te Poutahu is to lead the national curricula for Aotearoa New Zealand and associated systems and processes of assessment and aromatawai.

We design, develop and provide curriculum services for teachers, kaiako, leaders, akonga, their whanau and communities that reflect their identities, languages and cultures.

We bring together curriculum, teaching expertise and evidence for the development, support and review of inclusive curricula, assessment and NCEA.

Our strengths are across te reo Maori, matauranga Maori, disability, inclusive learning support and culturally relevant content so that Te Mahau supports learning that is inclusive for all akonga.

Are you ready to make a difference?

| Kua rite koe mo tenei mahi?

If this opportunity interests you, please submit your cover letter and resume by using the 'apply' button.

In your cover letter we'd like to know about you, your values, or anything else you'd like to share.

We're keen to understand your motivations, strengths, transferable skills, and the diverse perspectives you will bring to the role.

For further information, please contact Senior Advisor, Business Support, Heena Ravji at

Applications close Midnight – Sunday 30 November

We want our people to feel valued for their unique qualities and have a sense of belonging.

If you require assistance or adjustments to fully participate in the recruitment process, please let us know.