Office Manager

Are you actively looking for a new opportunity?

Or just checking the market?

Well... you might just be in the right place!

We're looking for a dynamic and highly organised Office Manager to join our team in Auckland.

This role combines exceptional organisational skills, top-notch interpersonal abilities, and unwavering attention to detail to fully manage our Auckland office.

As a key member of our Operations team, you'll play a vital role in coordinating people & culture activities, managing supplier relationships, and ensuring a seamless working environment.

You'll ensure the office runs smoothly by managing resources and documentation, responding to operational requests on time, and overseeing onboarding and offboarding.

You'll also keep expenses on track, resolve issues proactively, and continuously improve processes while developing your own skills.

What you'll be doing :

Serving as the friendly and professional first point of contact for all visitors and employees, representing the face of the Auckland office

Maintaining a clean, tidy, and well-organised workspace that reflects Lightspeed's high standards and creates a welcoming environment for staff and guests

Managing office supplies and pantry inventory, including forecasting needs, placing orders, and processing related invoices to ensure the office always remains well-stocked

Planning, organising, and executing engaging events and social activities to foster a vibrant office culture, including team lunches, themed celebrations, and seasonal activities

Coordinating various culture-building initiatives such as birthdays, weekly drinks, departmental celebrations, and acting as the go-to person for the region's Culture Club to brainstorm and facilitate exciting ideas

Building and maintaining strong relationships with vendors and suppliers, ensuring quality service and negotiating the best fit for Lightspeed's needs

Providing local oversight and coordination of property and facilities management, reporting to the central Facilities team and assisting with office-related maintenance and improvement projects

Scheduling and overseeing regular maintenance and health & safety checks to ensure the office remains a comfortable and compliant workspace

Handling all incoming and outgoing mail, including courier services, packaging, deliveries, and logistics support for staff needs

Managing Operations tickets, including onboarding orientation for new hires, ensuring an organised and welcoming start for new team members

What you need to bring :

We're looking for a candidate who has experience with the following :

Prior experience in administration, office coordination, hospitality, or a similar support role

Strong written and verbal communication skills in English

Confident using office systems and digital tools to streamline processes

A proven track record of delivering exceptional service

Exposure to facilities or project management is a bonus, but not needed

We know that people are more than what's on their CV.

If you're unsure that you have the right profile for the role... hit the 'Apply' button and give it a try!

Benefits :

Plus benefits designed to keep you happy, healthy and fulfilled.

Lightspeed share scheme (we are all owners)

Unlimited paid time off policy

Health and wellness benefit of $500 per year

Mental health online platform and counselling & coaching services

Paid leave and assistance for new parents

Free LinkedIn Learning license

Premium cover if you sign up for health insurance with Southern Cross

Subsidised public transportation to cover up to 75% of your commuting costs

Complimentary breakfast and lunch options, along with fresh fruits, snacks, and beverages stocked in the office

Exciting events hosted regularly by our Auckland Culture Club

Secure, full-time parking facilities

Newly renovated office space located in Newmarket (Auckland)

Dog friendly environment

Do you need additional support during an interview?

At Lightspeed, we acknowledge that we face the unique challenge of engaging with and hiring diverse talent from marginalised communities with different personal or cultural norms.

For many candidates from these under-represented groups, a job interview can be an extra stressful or challenging experience.

Taking this nuanced perspective into consideration, Lightspeed is pleased to offer Supported Interviews!

This means you're welcome to bring whanau or a support person along with you during any Lightspeed interview (excluding initial recruiter phone call).

This ensures you have the best opportunity to display your full range of strengths.

Lightspeed is a proud equal opportunity employer and we are committed tocreating an inclusive and barrier-free workplace.

Lightspeed welcomes andencourages applications from people with disabilities.

Accommodations areavailable on request for candidates taking part in all aspects of theselection process.

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