Executive Support

Are you an exceptional organiser with a talent for supporting senior leaders and governing bodies?

Invercargill City Council invites you to become a driving force in our future-focused team.

With a vibrant atmosphere and an unwavering commitment to our values—positivity, respect, responsibility, and above and beyond—we're passionate about creating a team full of outstanding individuals who are as passionate about shaping the future as we are.

We are seeking a professional, proactive Executive Support superstar to provide high-level support to the General Manager and the boards of Invercargill Airport Limited and Electricity Invercargill Limited.

This position is key to ensuring seamless governance processes, well-supported board operations, and outstanding executive assistance.

What you will do : Provide high-quality executive support to the ICHL General Manager and Board Chairs.

Coordinate board and workshop meetings — including agenda preparation, minute taking, presenter scheduling, and distribution of meeting papers.

Provide administrative assistance to board members, including organising travel and accommodation bookings.

Ensure reports, agendas, minutes and governance documents are accurate, well-presented, and meet statutory and organisational requirements.

Manage the General Manager's diary and inbox to support smooth workflow and timely outcomes.

Build strong, collaborative relationships across the ICHL group and wider organisation.

Support corporate planning, report writing, quality assurance and document formatting.

What you will bring : You will be an organised, adaptable and confident professional with : NCEA Level 3 with competencies in English, Maths, Office Systems and Computer Skills; and / or equivalent level of knowledge A minimum of three years' of practical applied experience demonstrating support to a senior management level Practical experience of minute taking Well-developed computer knowledge, particularly in the use of Microsoft Office, Word, Excel and PowerPoint, and Outlook Strong interpersonal skills with the ability to communicate effectively and confidently with a wide range of customers, ratepayers, residents, politicians and Council's stakeholders Outstanding attention to detail particularly the accuracy of spelling and grammar What we offer : Flexible working environment Career progression and training / development opportunities Positive focus of employee health and well-being : Workstation assessments, free flu vaccines, EAP services, 50% off eye exams, discounted gym memberships etc KiwiSaver and Superannuation Schemes Access to sick leave from day one of employment Appointment time leave : Up to 2 hours for important appointments e.g. doctor, bank, dentist This is a permanent full-time position working 40 hours per week, primarily 8.00am to 5.00pm Monday to Friday.

Some after-hours work may occasionally be required to support board meetings.

If you thrive in a fast-paced environment, have impeccable attention to detail, and confidently manage complex schedules and board administration, we'd love to hear from you.

Waihopai Invercargill is New Zealand's southernmost city and the heart and hub of Southland.

We're known for our lush green spaces, like award-winning Queens Park, our long summer daylight hours and our local legend Burt Munro.

Our city has character, charm and a laidback atmosphere.

There're outstanding nature reserves, Oreti Beach and the Waihopai River to explore plus our lively restaurants complemented by a thriving entertainment and arts scene which are hard to beat!

The sensible gridded layout featuring wide streets ensures a convenient 10-minute drive to work.

Who wouldn't want to call this place home?

To learn more, view the full position description or contact Invercargill City Council on

Please note : applications submitted via SEEK will not be received.

Apply online at Jobs - Invercargill City Council.

Applications close 4 January

Please note, applications will be processed as they are received and we encourage you to apply early as this advert may be removed at any time.

Applicants must have the legal right to live and work in New Zealand.

While all applications will be considered, preference will be given to candidates currently residing in New Zealand.