Personal Assistant

Type : Permanent X 2

Hours : Fulltime

Location : Wellington

Business Group : Enterprise Services

Salary Range : $61,072 - $76,000

Working at the Department of Internal Affairs, you'll have the opportunity to make a real difference in the lives of New Zealanders.

The Enterprise Services | Nuku Toiere branch supports the Department at an enterprise level. Functions include legal, finance, human resources, communications, property management, health and safety, strategy, governance and security, risk and resilience.

We are looking for two Personal Assistants to support our branch leadership team, working collaboratively with our Administrator to provide support services across the branch and ensuring the smooth operation of daily activities. You will also work closely with the Executive Assistant to our Deputy Secretary.

These roles require discretion, initiative, a proactive approach and collaboration across our branch. In return you will experience a variety of work within a busy, interesting environment.

Key responsibilities

• Manage diaries, correspondence, and workflow for senior leaders.
• Prepare meeting papers, agendas, and ensure leaders are well-prepared for meetings.
• Organise and coordinate meetings, events, and activities.
• Maintain confidential information and a well-organised office environment.
• Process invoices, reconcile purchase card transactions, and prepare financial reports.
• Support other personal assistants and team members as required.

To be successful in this role you will have :

We believe in a workplace culture that's supportive, collaborative and innovative. We also believe in trying hard and having fun. If that sounds like you – then make sure you get in touch.

Applications close : 5pm, Wednesday, 10 December

For more information please contact : Diane Laughton.

Job description : To review the full job description, please click here.