Accounts Receivable – Billing Assistant

Job Description : Accounts Receivable – Billing Assistant (Fixed Term 3 Months)Reports To : Administration ManagerLocation : Auckland (e.g., Head Office – Wiri)Employment Type : Fixed Term – 3 Months

Position Purpose : The Accounts Receivable – Billing Assistant is responsible for ensuring accurate andtimely invoicing of all transport and logistics services across the business.

This roleinvolves verifying and preparing billing data from Trifecta, EROAD, and driver runsheets, and ensuring all information is correct before invoices are finalised throughAccredo.

The position plays a key role in maintaining revenue accuracy and supportingthe wider finance team during a busy operational period.

Key Responsibilities : ? Billing & Invoicing

• Review, verify, and prepare daily billing data from Trifecta, ensuring all jobs arecorrectly entered and priced.
• Cross-check job data against EROAD (trip data, distances, or times) and driver runsheets to confirm accuracy.
• Identify and correct any discrepancies between Trifecta data and actual job detailsbefore invoicing.
• Ensure accurate transfer of approved billing data from Trifecta to Accredo for invoicing.
• Process and finalise invoices in Accredo in a timely and accurate manner.
• Liaise with Operations and Dispatch teams to clarify missing or inconsistentinformation.
• Ensure invoices are issued to customers within agreed timeframes.
• ? Accounts Receivable Support
• Maintain accurate billing records and documentation for audit and reconciliationpurposes.
• Assist with resolving customer billing queries and adjustments.
• Support month-end close processes and revenue reconciliation as required.
• ? System Use & Data Integrity
• Ensure data integrity between Trifecta, EROAD, and Accredo systems.
• Work closely with Finance and Operations teams to improve billing accuracy andworkflow efficiency.

Key Relationships :

Skills and Experience :

Term of Employment : This is a fixed-term position for three (3) months, with the possibility of extensiondepending on business needs.